Workforce Planning & Scheduling Specialist

Simera; San Francisco (CA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Simera in San Francisco seeks a highly organized Workforce Coordinator to support workforce planning, scheduling, and day-to-day resource management. The role requires strong analytical acumen and effective communication to align staffing with business needs.

You will monitor staffing requirements, coordinate shifts, maintain schedules, and generate workforce reports. Collaboration with operations, HR, and stakeholders is essential to optimize utilization and capacity planning.

Qualifications

• Experience as Workforce Coordinator or similar role.
• Experience with workforce scheduling and staffing coordination.
• Strong Excel/Google Sheets, formulas, and reporting.
• Experience creating and maintaining staffing schedules and workforce reports.
• Ability to meet deadlines in a fast-paced environment.
• Excellent written and verbal communication and cross-functional collaboration.

Responsibilities

• Coordinate workforce schedules, staffing plans, and resource allocation.
• Monitor staffing levels, workload, attendance, availability, and capacity.
• Prepare and maintain workforce schedules, forecasts, reports, and trackers.
• Analyze operational data and workforce metrics to support decisions.
• Coordinate shift assignments, schedule changes, coverage, and time-off requests.
• Monitor real-time activity and adjust coverage as needed.
• Identify shortages, capacity issues, and scheduling conflicts and escalate.
• Collaborate with operations managers, HR, and stakeholders.
• Track productivity, utilization, attendance, and service levels.
• Support forecasting and capacity planning activities.
• Maintain accurate employee and scheduling records.
• Prepare regular workforce reports and insights for management.
• Assist onboarding, staffing changes, and admin activities.
• Identify opportunities to improve efficiency, productivity, scheduling accuracy, and utilization.
• Support implementation and improvement of workforce management processes and tools.

Skills

Analytical skills

Organizational skills

Time management

Workforce planning

Scheduling

Resource management

Stakeholder management

Communication

Tools

Microsoft Excel

Google Sheets

Workforce management tools

Job description

Simera in San Francisco seeks a highly organized Workforce Coordinator to support workforce planning, scheduling, and day-to-day resource management. The role requires strong analytical acumen and effective communication to align staffing with business needs.

You will monitor staffing requirements, coordinate shifts, maintain schedules, and generate workforce reports. Collaboration with operations, HR, and stakeholders is essential to optimize utilization and capacity planning.