Remote Workforce Planner & Scheduler

Simera; San Francisco (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Simera is seeking a highly organized Workforce Coordinator to support workforce planning, scheduling, and day-to-day resource management. The role emphasizes analyzing staffing data and adjusting schedules to meet business needs, with collaboration across HR, operations, and team leads.

The ideal candidate will demonstrate strong Excel/Sheets skills, attention to detail, and the ability to balance multiple priorities in a fast-paced environment.

Qualifications

• Experience in workforce scheduling, staffing coordination, or resource planning.
• Strong Excel or Google Sheets skills, including formulas, data analysis, and reporting.
• Experience creating and maintaining staffing schedules and workforce reports.
• Experience coordinating schedule changes, coverage, and resource allocation.

Responsibilities

• Coordinate workforce schedules, staffing plans, and resource allocation based on business needs.
• Monitor staffing levels, workload, attendance, availability, and capacity to identify gaps or overages.
• Prepare and maintain workforce schedules, forecasts, reports, and staffing trackers.
• Analyze operational data and workforce metrics to support staffing and scheduling decisions.
• Coordinate shift assignments, schedule changes, coverage, and time-off requests.
• Monitor real-time workforce activity and make adjustments to maintain adequate coverage.
• Identify staffing shortages, capacity issues, and scheduling conflicts and escalate them appropriately.
• Collaborate with operations managers, team leaders, HR, and other stakeholders to address workforce requirements.
• Track productivity, utilization, attendance, service levels, and other workforce performance indicators.
• Support workforce forecasting and capacity planning activities.
• Maintain accurate employee, scheduling, and workforce-related records.
• Prepare regular workforce reports and provide insights and recommendations to management.
• Assist with onboarding, staffing changes, and workforce-related administrative activities.
• Identify opportunities to improve workforce efficiency, productivity, scheduling accuracy, and resource utilization.
• Support the implementation and improvement of workforce management processes and tools.

Skills

Analytical skills

Organizational skills

Time management

Attention to detail

Data analysis

Scheduling

Resource management

Stakeholder-management

Communication skills

Independent work

Team collaboration

Adaptability

Tools

Microsoft Excel

Google Sheets

Workforce management tools

Job description

Simera is seeking a highly organized Workforce Coordinator to support workforce planning, scheduling, and day-to-day resource management. The role emphasizes analyzing staffing data and adjusting schedules to meet business needs, with collaboration across HR, operations, and team leads.

The ideal candidate will demonstrate strong Excel/Sheets skills, attention to detail, and the ability to balance multiple priorities in a fast-paced environment.