Strategic Workforce Scheduler

Simera; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Simera is seeking a highly organized Workforce Coordinator to support staffing planning, scheduling, and day-to-day resource management in our fast-paced environment. The role emphasizes data-driven decisions and cross-functional collaboration.

You will monitor workloads, optimize schedules, coordinate teams with operations, HR, and managers, and maintain accurate workforce records while driving efficiency and service levels.

Qualifications

• Experience in workforce planning, scheduling, and resource management.
• Proficiency with Excel or Google Sheets for data analysis and reporting.

Responsibilities

• Coordinate workforce schedules, staffing plans, and resource allocation based on business needs.
• Monitor staffing levels, workload, attendance, availability, and capacity to identify gaps or overages.
• Prepare and maintain workforce schedules, forecasts, reports, and staffing trackers.
• Analyze operational data and workforce metrics to support staffing and scheduling decisions.
• Coordinate shift assignments, schedule changes, coverage, and time-off requests.
• Monitor real-time workforce activity and make adjustments to maintain adequate coverage.
• Identify staffing shortages, capacity issues, and scheduling conflicts and escalate them appropriately.
• Collaborate with operations managers, team leaders, HR, and other stakeholders to address workforce requirements.
• Track productivity, utilization, attendance, service levels, and other workforce performance indicators.
• Support workforce forecasting and capacity planning activities.
• Maintain accurate employee, scheduling, and workforce-related records.
• Prepare regular workforce reports and provide insights and recommendations to management.
• Assist with onboarding, staffing changes, and workforce-related administrative activities.
• Identify opportunities to improve workforce efficiency, productivity, scheduling accuracy, and resource utilization.
• Support the implementation and improvement of workforce management processes and tools.

Skills

Analytical skills

Organizational skills

Time management

Excel

Google Sheets

Workforce planning

Scheduling

Stakeholder management

Communication

Attention to detail

Tools

Workforce management tools

Scheduling platforms

Job description

Simera is seeking a highly organized Workforce Coordinator to support staffing planning, scheduling, and day-to-day resource management in our fast-paced environment. The role emphasizes data-driven decisions and cross-functional collaboration.

You will monitor workloads, optimize schedules, coordinate teams with operations, HR, and managers, and maintain accurate workforce records while driving efficiency and service levels.