Strategic Workforce Planner & Scheduling Lead

Simera; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Simera is seeking a highly organized Workforce Coordinator in the San Francisco area to support planning, scheduling, and daily resource management. You will monitor staffing needs, optimize schedules, and coordinate teams to align resources with business demands.

The role requires strong analytical and communication skills, with experience in workforce planning, scheduling, and data reporting. Remote-ready setup and ongoing collaboration with HR, operations, and leadership are valued.

Qualifications

• Experience as Workforce Coordinator or a similar role.
• Experience with workforce scheduling, staffing coordination, or resource planning.
• Strong Excel or Google Sheets skills, including formulas, data analysis, and reporting.

Responsibilities

• Coordinate schedules, staffing plans, and resource allocation.
• Monitor staffing levels, workload, attendance, availability and capacity.
• Prepare and maintain workforce schedules, forecasts, reports, and staffing trackers.
• Analyze operational data and workforce metrics to support staffing decisions.
• Coordinate shift assignments, schedule changes, coverage, and time-off requests.
• Monitor real-time workforce activity and adjust to maintain coverage.
• Identify staffing shortages and scheduling conflicts; escalate as needed.
• Collaborate with operations managers, team leaders, HR, and stakeholders.
• Track productivity, utilization, attendance, and service levels.
• Support workforce forecasting and capacity planning activities.
• Maintain accurate employee and scheduling records.
• Prepare regular workforce reports and provide insights to management.
• Assist with onboarding and staffing changes.
• Identify opportunities to improve efficiency and utilization.
• Support implementation and improvement of workforce management processes.

Skills

Analytical skills

Organizational skills

Time management

Data analysis

Excel / Google Sheets

Communication skills

Stakeholder management

Problem-solving

Attention to detail

Remote setup

Tools

Microsoft Excel

Google Sheets

Workforce management software

Scheduling platforms

Job description

Simera is seeking a highly organized Workforce Coordinator in the San Francisco area to support planning, scheduling, and daily resource management. You will monitor staffing needs, optimize schedules, and coordinate teams to align resources with business demands.

The role requires strong analytical and communication skills, with experience in workforce planning, scheduling, and data reporting. Remote-ready setup and ongoing collaboration with HR, operations, and leadership are valued.