Strategic Workforce Scheduler & Planner

Simera; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Simera is seeking a highly organized Workforce Coordinator to support workforce planning, scheduling, and day-to-day resource management in a fast-paced environment. You will monitor staffing needs, optimize schedules, coordinate teams, and ensure workforce resources align with business demands while collaborating with operations, HR, and team leads.

The role requires strong analytical and communication skills, proficiency with Excel and Google Sheets, and the ability to manage multiple

Qualifications

• Experience as Workforce Coordinator or similar role.
• Experience with workforce scheduling and resource planning.
• Proficiency in Excel and Google Sheets for data analysis and reporting.
• Experience creating staffing schedules and workforce reports.
• Familiarity with workforce management systems.

Responsibilities

• Coordinate workforce schedules, staffing plans, and resource allocation.
• Monitor staffing levels, workload, attendance, availability, and capacity.
• Prepare and maintain workforce schedules, forecasts, reports, and staffing trackers.
• Analyze operational data and workforce metrics to support decisions.
• Coordinate shift assignments, schedule changes, and time-off requests.
• Monitor real-time activity and adjust coverage as needed.
• Identify shortages and scheduling conflicts and escalate.
• Collaborate with operations managers, HR, and stakeholders.
• Track productivity, utilization, attendance, service levels, and other indicators.
• Support forecasting and capacity planning activities.
• Maintain accurate employee and scheduling records.
• Prepare regular workforce reports with insights and recommendations.
• Assist with onboarding and staffing changes.
• Identify opportunities to improve efficiency and utilization.
• Support implementation of workforce management processes and tools.

Skills

Analytical skills

Organizational skills

Time-management

Attention to detail

Communication skills

Cross-functional collaboration

Problem-solving

Stakeholder management

Independent work

Tools

Microsoft Excel

Google Sheets

Workforce management tools

Scheduling platforms

Job description

Simera is seeking a highly organized Workforce Coordinator to support workforce planning, scheduling, and day-to-day resource management in a fast-paced environment. You will monitor staffing needs, optimize schedules, coordinate teams, and ensure workforce resources align with business demands while collaborating with operations, HR, and team leads.

The role requires strong analytical and communication skills, proficiency with Excel and Google Sheets, and the ability to manage multiple