Strategic Workforce Planner

Simera; San Francisco (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Simera is seeking a highly organized Workforce Coordinator to support workforce planning, scheduling, and day-to-day resource management. The role emphasizes analytics, cross-functional collaboration, and proactive scheduling to meet business demands across remote and on-site teams.

Key tasks include monitoring staffing levels, maintaining schedules, producing forecasts and reports, and partnering with operations, HR, and team leads to ensure optimal resource utilization.

Qualifications

• Strong analytical and organizational abilities with meticulous attention to detail.
• Experience in workforce planning, scheduling, and resource management.
• Proficiency with Excel or Google Sheets and related data reporting tools.

Responsibilities

• Coordinate workforce schedules, staffing plans and resource allocation.
• Monitor staffing levels, workload, attendance, availability and capacity to identify gaps.
• Prepare and maintain schedules, forecasts, reports and staffing trackers.
• Analyze operational data and workforce metrics to support staffing decisions.
• Coordinate shift assignments, schedule changes, coverage and time-off requests.
• Monitor real-time activity and adjust to maintain coverage.
• Identify shortages and scheduling conflicts and escalate when needed.
• Collaborate with operations managers, team leaders, HR and other stakeholders.
• Track productivity, utilization, attendance, service levels and other metrics.
• Support forecasting and capacity planning activities.
• Maintain accurate employee and scheduling records.
• Prepare regular workforce reports and provide insights to management.
• Assist with onboarding, staffing changes, and admin activities.
• Identify opportunities to improve efficiency, productivity, scheduling accuracy and utilization.
• Support implementation and improvement of workforce management processes and tools.

Skills

Analytical skills

Organizational skills

Time-management

Excel and Sheets

Workforce management tools

Data analysis

Communication

Stakeholder management

Cross-functional collaboration

Documentation

Tools

Microsoft Excel

Google Sheets

Workforce management platforms

Job description

Simera is seeking a highly organized Workforce Coordinator to support workforce planning, scheduling, and day-to-day resource management. The role emphasizes analytics, cross-functional collaboration, and proactive scheduling to meet business demands across remote and on-site teams.

Key tasks include monitoring staffing levels, maintaining schedules, producing forecasts and reports, and partnering with operations, HR, and team leads to ensure optimal resource utilization.