Remote Workforce Scheduler & Planning Analyst

Simera; San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Simera is seeking a highly organized Workforce Coordinator in San Francisco to support workforce planning, scheduling, and day-to-day resource management. You will monitor staffing needs, optimize schedules, and coordinate teams to align resources with business demands.

The role emphasizes strong analytical abilities, data-driven decision making, and collaboration with operations managers, HR, and team leads.

Qualifications

• Experience in workforce scheduling, staffing coordination, or resource planning.
• Strong analytical mindset with attention to detail and data accuracy.
• Proficient in Excel or Google Sheets for data analysis and reporting.
• Ability to coordinate with operations managers, HR, and team leads.
• Great communication skills with the ability to manage multiple priorities.

Responsibilities

• Coordinate workforce schedules, staffing plans, and resource allocation based on business needs.
• Monitor staffing levels, workload, attendance, availability, and capacity to identify gaps.
• Prepare and maintain workforce schedules, forecasts, reports, and staffing trackers.
• Analyze operational data and workforce metrics to support staffing decisions.
• Coordinate shift assignments, schedule changes, coverage, and time-off requests.
• Monitor real-time workforce activity and adjust to maintain coverage.
• Identify shortages, capacity issues, and scheduling conflicts and escalate them.
• Collaborate with operations managers, team leaders, HR, and other stakeholders.
• Track productivity, utilization, attendance, service levels, and other indicators.
• Support workforce forecasting and capacity planning activities.
• Maintain accurate employee and scheduling records.
• Prepare regular workforce reports and provide insights to management.
• Assist with onboarding, staffing changes, and related admin activities.
• Identify opportunities to improve efficiency, productivity, scheduling accuracy, and utilization.
• Support implementation and improvement of workforce management processes and tools.

Skills

Analytical skills

Organizational skills

Time management

Stakeholder management

Excel & Sheets

Communication

Data analysis

Tools

Microsoft Excel

Google Sheets

Workforce management tools

Job description

Simera is seeking a highly organized Workforce Coordinator in San Francisco to support workforce planning, scheduling, and day-to-day resource management. You will monitor staffing needs, optimize schedules, and coordinate teams to align resources with business demands.

The role emphasizes strong analytical abilities, data-driven decision making, and collaboration with operations managers, HR, and team leads.