Remote Workforce Coordinator & Scheduler

Simera; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Simera is seeking a highly organized Workforce Coordinator to support planning, scheduling, and day-to-day resource management. The role requires strong analytical and communication skills and attention to detail.

You will monitor staffing levels, forecast needs, maintain schedules, and collaborate with operations, HR, and team leads to ensure adequate coverage and optimal productivity. Proficiency with Excel or Google Sheets and workforce management tools is preferred; a reliable remote setup

Qualifications

• Previous experience as Workforce Coordinator or similar role.
• Experience with workforce scheduling and resource planning.
• Experience analyzing workforce data and metrics.
• Strong Excel or Google Sheets skills with data analysis.
• Experience creating staffing schedules and workforce reports.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication.
• Reliable internet and setup for remote work.

Responsibilities

• Coordinate workforce schedules, staffing plans, and resource allocation.
• Monitor staffing levels, workload, attendance, availability, and capacity.
• Prepare and maintain workforce schedules, forecasts, reports, and staffing trackers.
• Analyze operational data and workforce metrics to support staffing and scheduling decisions.
• Coordinate shift assignments, schedule changes, coverage, and time-off requests.
• Monitor real-time workforce activity and make adjustments to maintain coverage.
• Identify staffing shortages and capacity issues and escalate as needed.
• Collaborate with operations managers, team leads, HR, and stakeholders to address requirements.
• Track productivity, utilization, attendance, and service levels.
• Support workforce forecasting and capacity planning activities.
• Maintain accurate employee and scheduling records.
• Prepare regular workforce reports and provide insights to management.
• Assist onboarding, staffing changes, and workforce-related admin activities.
• Identify opportunities to improve workforce efficiency and utilization.
• Support implementation and improvement of workforce management processes and tools.

Skills

Analytical skills

Organizational skills

Time management

Communication

Stakeholder management

Problem solving

Attention to detail

Independent work

Cross-functional collaboration

Adaptability

Tools

Microsoft Excel

Google Sheets

Workforce management tools

Job description

Simera is seeking a highly organized Workforce Coordinator to support planning, scheduling, and day-to-day resource management. The role requires strong analytical and communication skills and attention to detail.

You will monitor staffing levels, forecast needs, maintain schedules, and collaborate with operations, HR, and team leads to ensure adequate coverage and optimal productivity. Proficiency with Excel or Google Sheets and workforce management tools is preferred; a reliable remote setup