White-Glove Executive Assistant to Co-Founder

Career Group; Austin (TX); On-site; USD 135,000 - 150,000; Full time

Job summary

Career Group is recruiting on behalf of a leading private equity firm in Austin for an Executive Assistant to support a Co-Founder. This high-touch role requires polish, proactivity, and discretion.

You will manage a sophisticated calendar, travel, meetings with investors and senior executives, and some personal responsibilities. The ideal candidate is highly organized, resourceful, and comfortable handling confidential information.

Qualifications

• 5–10 years of experience supporting a Founder/Co-Founder/CEO or senior executive.
• Experience in private equity or similar high-performance environment preferred.
• Proven high-touch, white-glove executive support.
• Excellent calendar management and travel coordination skills.
• Strong communication, organization, and attention to detail.
• Proactive with ability to anticipate needs and manage shifting priorities.
• Judgment and discretion with confidential information.
• Polished, professional presence and strong interpersonal skills.
• Resourceful, solution-oriented and calm under pressure.
• Proficient with MS Office, Outlook, Zoom and other tools.
• Comfortable using AI/tech to improve efficiency.
• Flexibility for early mornings, evenings or weekends as needed.

Responsibilities

• High-touch executive support for a Co-Founder in a private equity setting.
• Manage a complex calendar including internal meetings, investors, calls and personal commitments.
• Coordinate domestic and international travel, itineraries and hotels.
• Prepare meetings with agendas and materials.
• Coordinate meetings with investors and senior contacts.
• Manage expenses and invoices with discretion.
• Serve as gatekeeper and primary point of contact.
• Provide select personal support including appointments and events.
• Coordinate personal vendors, gifting and logistics.
• Support ad hoc projects and initiatives.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Organization

Attention to detail

Tech proficiency

AI tools

Tools

Microsoft Office

Outlook

Zoom

Job description

Career Group is recruiting on behalf of a leading private equity firm in Austin for an Executive Assistant to support a Co-Founder. This high-touch role requires polish, proactivity, and discretion.

You will manage a sophisticated calendar, travel, meetings with investors and senior executives, and some personal responsibilities. The ideal candidate is highly organized, resourceful, and comfortable handling confidential information.