Executive Assistant

Burnett Staffing Specialists; Austin (TX); Hybrid; USD 85,000 - 135,000; Full time

Benefits offered by this job

Remote work: 2 days/week

Unlimited PTO

100% employer-paid health insurance

Job summary

Prestigious private equity firm in Austin seeks a high-level Executive Assistant to support a Partner and VP-level executives. The role features 2 remote days per week, unlimited PTO, and 100% employer-paid health insurance.

Responsibilities include calendar management, international travel, expense reports, meetings coordination, and Salesforce maintenance. Collaboration with Austin EAs and support for engagement initiatives are key facets of the position.

Qualifications

• 5+ years of high-level executive assistant experience.
• Support for Partners and VP-level executives in a financial services or professional services context.

Responsibilities

• Provide administrative support to executives.
• Manage complex calendars and scheduling.
• Coordinate domestic and international travel.
• Prepare and process monthly expense reports.
• Support special projects as needed.
• Coordinate meetings, board dinners, team events and summits.
• Coordinate logistics, research and vendors.
• Support employee engagement and community-giving initiatives.
• Coordinate interviews and onsite candidate visits.
• Schedule onboarding meetings for new hires.
• Maintain Salesforce and company contact databases.
• Partner with Austin EAs to manage office supplies and amenities.
• Provide general administrative and operational support.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Salesforce

Vendor coordination

Tools

Salesforce

Job description

Prestigious private equity firm is seeking a high-level Executive Assistant to support a Partner and VP-level executives. The firm is going through an aggressive growth mode and has a strong culture which is collaborative, employee-focused, fun, and low-ego.

• Firm offers 2 remote days per week, unlimited PTO and covers 100% of the cost of insurance for the employee.

Responsibilities

• Provide administrative support to executives
• Manage complex calendars and scheduling
• Coordinate domestic and international travel
• Prepare and process monthly expense reports
• Support special projects as needed
• Coordinate meetings, board dinners, team events and functional summits
• Coordinate logistics, research and vendors
• Support employee engagement and community-giving initiatives
• Coordinate interviews and onsite candidate visits
• Schedule new-hire onboarding meetings
• Maintain Salesforce and company contact databases
• Partner with Austin EAs to manage office supplies and amenities
• Provide general administrative and operational support

Requirements

• 5+ years of high level executive assistant experience, preferably in the financial services or professional services industry.