Executive Assistant

Aster Talent; Austin (TX); On-site; USD 120,000 - 180,000; Full time

Job summary

Aster Talent is assisting a well-established investment firm in Austin, TX in finding an experienced Executive Assistant to provide high-level support to a senior Partner. The role requires managing complex calendars, private aviation travel, sensitive communications, and coordination with high-profile stakeholders.

The ideal candidate has 7–10+ years of EA experience in professional services or investment environments, a Bachelor's degree preferred, and a proactive, discreet, problem-solving

Qualifications

• 7–10+ years of experience as an Executive Assistant supporting a senior executive in an investment environment.

Responsibilities

• Own and manage the Partner's complex calendar with minimal guidance.
• Coordinate detailed travel logistics, including private aviation, with multi-piece itineraries.
• Process expenses and manage T&E with high accuracy and confidentiality.
• Serve as gatekeeper for the Partner, managing access and communications with high-profile stakeholders.
• Prepare materials, agendas, and briefing documents for meetings and investor/board interactions.
• Liaise with internal teams, portfolio contacts, investors, and vendors on the Partner's behalf.
• Anticipate needs and solve multi-party logistics challenges with discretion.
• Support special projects and ad hoc requests.

Skills

Calendar management

Travel coordination

Discretion

Communication

Problem solving

Organizational skills

Stakeholder management

Proactive attitude

Executive support

Education

Bachelor's degree

Tools

Microsoft Office

AI tools

Job description

A well-established, growth-focused investment firm is seeking an experienced Executive Assistant to provide high-level, dedicated support to a senior Partner in its Austin, TX office. This is an ideal opportunity for a polished, highly organized EA who thrives as a true right hand to a senior executive and can operate with sound judgment, discretion, and a high degree of autonomy.

What You'll Do

• Own and manage the Partner's complex calendar, proactively resolving scheduling conflicts and prioritizing competing demands with minimal guidance.
• Coordinate detailed and often complex travel logistics, including private aviation, with multiple moving pieces and last-minute changes.
• Process expenses and manage T&E, correspondence, and other administrative functions with a high level of accuracy and confidentiality.
• Serve as a key point of contact and gatekeeper for the Partner, exercising discretion in managing access, communications, and priorities, including direct interaction with the Partner's boss, board members, and other high-profile stakeholders.
• Prepare materials, agendas, and briefing documents for meetings, calls, and investor or board interactions.
• Liaise with internal team members, portfolio company contacts, investors, and outside vendors on the Partner's behalf.
• Anticipate needs before they arise and proactively problem-solve novel, multi-party logistics challenges with no clear playbook, handling sensitive and confidential information with the utmost discretion.
• Support special projects and ad hoc requests as they come up.

What We're Looking For

• 7–10+ years of experience as an Executive Assistant supporting a senior executive, ideally a Partner, C-suite leader, or similar, in a professional services or investment environment.
• A strategic thinker and strong problem solver who can operate several steps ahead, connect dots across the Partner's priorities, and bring solutions rather than just flagging issues.
• Proven experience coordinating complex travel logistics, including booking and managing private aviation, from start to finish.
• Demonstrated experience engaging directly with high-profile stakeholders, such as a principal's boss, CEOs, or board members, under pressure and with high stakes.
• A track record of solving complex, multi-party logistics or operational problems independently, without an established playbook.
• Exceptional organizational, written, and verbal communication skills, with the ability to manage multiple priorities in a fast-paced setting.
• Sound judgment and a high degree of discretion when handling confidential and sensitive information.
• Proficiency with Microsoft Office and AI tools; a proactive, polished, "no task too big or small" attitude; a Bachelor's degree preferred.
• Must be based in Austin, TX. This is an in-office role, 5 days a week, with some flexibility outside standard business hours for time-sensitive requests.
• Compensation is dependent on experience.