Executive Assistant to Co Founder

Solomon Page; New York (NY); On-site; USD 150,000 - 200,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

Solomon Page seeks an exceptional Executive Assistant to support the founders in a high-trust, high-visibility role. The position blends sophisticated executive support with thoughtful personal assistance in a demanding environment.

You will anticipate needs, manage priorities, and maintain a warm, polished presence with senior executives, investors, advisors, and household staff. Responsibilities include managing calendars, coordinating meetings and travel, handling expense reports, and

Qualifications

• Significant experience supporting senior executives, founders, principals, or high-net-worth individuals in demanding environments.
• Exceptional organizational skills with ability to manage multiple priorities without loss of detail.
• Demonstrated discretion and sound judgment when handling confidential information.
• Proactive, service‑oriented mindset with anticipation of needs.
• Excellent written and verbal communication with senior stakeholders.

Responsibilities

• Manage complex, fast-moving calendars for Co-Founders, balancing internal and external meetings, board commitments, events, and priorities.
• Coordinate meetings end-to-end, including rooms, video conferencing, materials, agendas, and follow-ups.
• Arrange detailed domestic and international travel, including private aviation, flights, hotels, and transportation.
• Prepare and submit accurate expense reports in a timely manner.
• Serve as a polished first point of contact for limited partners, portfolio CEOs, and senior external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Stakeholder communication

Tools

CRM systems

Job description

We are seeking an exceptional Executive Assistant to support the founders in a high-trust, high-visibility role that combines sophisticated executive support with thoughtful personal assistance. This is an opportunity for an experienced, highly organized professional who is comfortable operating with discretion, sound judgment, and a high degree of independence. The role requires someone who can anticipate needs, manage competing priorities, and execute details flawlessly while maintaining a warm and polished presence with senior executives, investors, entrepreneurs, advisors, family members, and household staff. The position has both business support and personal support.

• Compensation & Benefits
• 150-200k. + B based on experience

Responsibilities

Business Support

• Manage complex, fast-moving calendars for both Co-Founders, balancing internal and external meetings, board commitments, events, and shifting priorities.
• Coordinate meetings from start to finish, including conference rooms, video conferencing, materials, agendas, and follow-up tracking as needed.
• Arrange detailed domestic and international travel, including private aviation, commercial flights, hotels, ground transportation, and comprehensive itineraries.
• Prepare and submit accurate and timely expense reports.
• Serve as a polished and professional first point of contact for limited partners, portfolio company CEOs, advisors, and other senior external stakeholders.
• Draft, format, and proofread correspondence and communications on behalf of the Co-Founders.
• Maintain accurate contact records and assist with keeping the firm's CRM current.
• Partner with the office Executive Assistant on visitor management, lunches, vendors, office logistics, and other shared firm needs.
• Provide light project and administrative support as priorities arise.
• Occasionally travel to support larger-scale firm events, including annual meetings and team gatherings.

Personal Support

• Manage personal calendars in coordination with spouses, families, and household staff.
• Partner directly with spouses on family scheduling, planning, logistics, and ad hoc projects.
• Coordinate logistics across multiple residences, including vendors, deliveries, appointments, and household-related projects.
• Occasionally assist with children's school logistics, activities, appointments, and related family scheduling.
• Anticipate needs and proactively resolve logistical issues before they become problems.

Required Qualifications

• Significant experience supporting senior executives, founders, principals, or high-net-worth individuals in a demanding environment.
• Exceptional organizational skills and an ability to manage multiple priorities without losing attention to detail.
• Demonstrated discretion and sound judgment when handling confidential business and personal information.
• A proactive, service-oriented mindset with the ability to anticipate needs rather than simply respond to requests.
• Excellent written and verbal communication skills, with the ability to interact comfortably and professionally with senior stakeholders.
• Strong travel, calendar, scheduling, and logistical capabilities.
• Comfort managing both professional and personal responsibilities with equal professionalism.
• Resourcefulness and a willingness to figure things out independently.
• High emotional intelligence and the ability to work effectively with executives, spouses, family members, household staff, colleagues, vendors, and external partners.
• A calm, flexible demeanor and the ability to operate effectively when plans change quickly.
• Strong proficiency with standard office and productivity tools; familiarity with CRM systems is a plus.
• A genuine commitment to confidentiality and trust.