Executive Assistant to Co-Founder

Career Group; Austin (TX); On-site; USD 135,000 - 150,000; Full time

Job summary

Career Group is recruiting on behalf of a leading private equity firm in Austin for an Executive Assistant to support a Co-Founder. This high-touch role requires polish, proactivity, and discretion.

You will manage a sophisticated calendar, travel, meetings with investors and senior executives, and some personal responsibilities. The ideal candidate is highly organized, resourceful, and comfortable handling confidential information.

Qualifications

• 5–10 years of experience supporting a Founder/Co-Founder/CEO or senior executive.
• Experience in private equity or similar high-performance environment preferred.
• Proven high-touch, white-glove executive support.
• Excellent calendar management and travel coordination skills.
• Strong communication, organization, and attention to detail.
• Proactive with ability to anticipate needs and manage shifting priorities.
• Judgment and discretion with confidential information.
• Polished, professional presence and strong interpersonal skills.
• Resourceful, solution-oriented and calm under pressure.
• Proficient with MS Office, Outlook, Zoom and other tools.
• Comfortable using AI/tech to improve efficiency.
• Flexibility for early mornings, evenings or weekends as needed.

Responsibilities

• High-touch executive support for a Co-Founder in a private equity setting.
• Manage a complex calendar including internal meetings, investors, calls and personal commitments.
• Coordinate domestic and international travel, itineraries and hotels.
• Prepare meetings with agendas and materials.
• Coordinate meetings with investors and senior contacts.
• Manage expenses and invoices with discretion.
• Serve as gatekeeper and primary point of contact.
• Provide select personal support including appointments and events.
• Coordinate personal vendors, gifting and logistics.
• Support ad hoc projects and initiatives.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Organization

Attention to detail

Tech proficiency

AI tools

Tools

Microsoft Office

Outlook

Zoom

Job description

Compensation: $135,000–$150,000 base + bonus

About the Role

Our client, a leading private equity firm, is seeking a highly experienced Executive Assistant to support a Co-Founder in its Austin office. This is a high-touch role for someone who is polished, proactive, highly organized, and comfortable operating with discretion and sound judgment.

The ideal candidate will serve as a trusted partner to the Co-Founder, managing complex professional and select personal responsibilities while anticipating needs and staying several steps ahead.

Key Responsibilities

High-Touch Executive Support

• Manage a complex and dynamic calendar, including internal meetings, investors, calls, dinners, and personal commitments.
• Coordinate domestic and international travel, including itineraries, hotels, transportation, and last-minute changes.
• Prepare the Co-Founder for meetings by organizing agendas, materials, and relevant information.
• Coordinate meetings and communication with investors, portfolio company executives, advisors, and other senior contacts.
• Manage expenses, invoices, and other administrative needs.
• Handle highly confidential information with the highest level of discretion.
• Serve as a trusted gatekeeper and point of contact.

Personal & Lifestyle Support

• Provide select personal support, including appointments, reservations, travel, events, and other logistics.
• Coordinate personal vendors, deliveries, gifting, and special requests.
• Assist with dinners, private events, and other personal engagements.
• Anticipate needs and proactively manage last-minute requests.

Special Projects

• Support the Co-Founder with ad hoc projects, research, events, and special initiatives.
• Identify opportunities to improve organization, efficiency, and overall executive support.

Qualifications

• 5-10 years of experience supporting a Founder, Co-Founder, CEO, Managing Partner, or senior executive.
• Experience in private equity, investment banking, venture capital, financial services, consulting, or a similar high-performance environment preferred.
• Proven experience providing high-touch, white-glove executive support.
• Exceptional calendar management and travel coordination skills.
• Strong communication, organization, and attention to detail.
• Highly proactive with the ability to anticipate needs and manage shifting priorities.
• Excellent judgment and discretion with confidential information.
• Polished, professional presence and strong interpersonal skills.
• Resourceful, solution-oriented, and calm under pressure.
• Proficient with Microsoft Office, Outlook, Zoom, and other productivity tools.
• Comfortable using AI and technology to improve efficiency.
• Flexibility to occasionally support early mornings, evenings, or weekends as needed.

Ideal Candidate

The ideal candidate is someone who takes ownership and thinks several steps ahead. They are naturally organized, highly responsive, discreet, and comfortable in an environment where priorities can change quickly.

A white-glove service mentality, strong emotional intelligence, and exceptional judgment are essential.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.