Proactive Executive Assistant to Founders — Fast-Paced Tech

First Order Effects; Austin, Northern (TX, KY); Hybrid; USD 85,000 - 135,000; Full time

Job summary

First Order Effects in Austin, TX is seeking an Executive Assistant to guard the founders' time and run the office with foresight. You will manage calendars across three founders and multiple time zones, arrange travel, and ensure the office runs smoothly so meetings start on time and no detail becomes a crisis.

This role rewards anticipatory, proactive, and ruthlessly organized candidates who can partner with the Chief of Staff, handle sensitive information, and maintain discretion.

Qualifications

• Experience supporting founders or senior executives at speed-focused tech companies.
• Anticipatory and proactive approach with strong problem-solving.
• Ruthlessly organized and detail-oriented with calendar, travel, and expense management.
• Ability to stay calm under pressure and adapt to changing plans.
• Discretion with sensitive information and schedules.

Responsibilities

• Own the founders' calendars across multiple time zones with protected focus time.
• Book and manage domestic and international travel and logistics end-to-end.
• Oversee the office facilities, supplies, and vendor relationships.
• Handle shipping, receiving, and day-to-day admin with accuracy.
• Prepare for meetings and coordinate on-sites and events.

Job description

First Order Effects in Austin, TX is seeking an Executive Assistant to guard the founders' time and run the office with foresight. You will manage calendars across three founders and multiple time zones, arrange travel, and ensure the office runs smoothly so meetings start on time and no detail becomes a crisis.

This role rewards anticipatory, proactive, and ruthlessly organized candidates who can partner with the Chief of Staff, handle sensitive information, and maintain discretion.