Warranty Clerk/Data Entry

AppleOne; Glendale (CA); On-site; USD 50,000 - 55,000; Full time

Job summary

AppleOne Employment Services in Glendale, CA seeks a detail-oriented Warranty Clerk/Data Entry to support a high-end automotive dealership. This role emphasizes accurate data entry, warranty coding, and clear communication with technicians to ensure proper documentation and smooth claims processing.

You will work within a collaborative service department, handling structured administrative tasks and growing within the automotive warranty and service administration field.

Qualifications

• 1–2 years of administrative/clerical, data entry, or related office experience.
• High-volume data entry with strong accuracy.
• Ability to follow structured processes with attention to detail.
• Experience in warranty or service environment preferred.

Responsibilities

• Process warranty approvals and verify documentation is complete and accurate.
• Code service requests based on warranty guidelines and repair details.
• Communicate with technicians regarding job status and follow-up needs.
• Track completed warranty work and ensure timely processing and claim resolution.
• Perform accurate data entry into internal systems and maintain warranty records.
• Support the service department with warranty claims administration.

Skills

Data entry accuracy

Warranty processing

Communication with technicians

Attention to detail

Organization

Team collaboration

Tools

Internal systems

Job description

Job Summary

We are seeking a detail-oriented Warranty Clerk/Data Entry professional for a direct hire opportunity with a high-end automotive dealership in Glendale, CA. This role is a strong fit for an administrative professional with accurate data entry skills, comfort working with numbers, and an interest in building a long-term career in automotive service and warranty administration.

As a Warranty Clerk, you will support the service department by processing warranty approvals, coding service requests, communicating with technicians, and ensuring completed jobs are documented accurately. This position offers stability, a professional work environment, and the opportunity to learn within a specialized area of the automotive industry.

The workplace offers supportive leadership, a positive team culture, and a collaborative service department where dependable employees are valued. Candidates who enjoy structured administrative work, problem-solving, and working closely with service professionals will find this to be a rewarding opportunity with room to grow.

Key Responsibilities

• Process warranty approvals and verify that required documentation is complete, accurate, and submitted properly.
• Code service requests based on warranty guidelines, repair details, and internal process requirements.
• Communicate with technicians regarding job status, service details, missing information, and follow-up needs.
• Track completed warranty work and follow up to support timely processing and claim resolution.
• Perform accurate data entry into internal systems and maintain organized service and warranty records.
• Support the service department with administrative tasks related to warranty claims, service documentation, and order processing.

Compensation and Benefits

• Direct hire opportunity.
• Salary range: $50,000 to $55,000 per year.
• Location: Glendale, CA.

Required Qualifications and Skills

• Process warranty approvals and related service documentation.
• Perform high-volume data entry with strong accuracy and attention to detail.
• Code service requests and track warranty work through completion.
• Communicate with technicians and service department team members to support timely claim processing.
• 1 to 2 years of administrative, clerical, data entry, claims processing, or related office experience.
• Strong accuracy with numbers, records, forms, and documentation.
• Comfortable entering, reviewing, and organizing information in internal systems.
• Ability to follow structured processes and maintain attention to detail in a fast-paced service environment.
• Strong communication skills and the ability to work collaboratively with technicians and service staff.
• Dependable, organized, and motivated to learn the automotive warranty and service administration process.

Preferred Qualifications

• Experience in an automotive dealership, service department, warranty department, or claims processing environment.
• Familiarity with repair orders, service documentation, warranty coding, or parts and service workflows.
• Interest in growing within the automotive service, warranty, or administrative support field.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.