Executive/Personal Assistant

AppleOne Employment Services; West Hollywood (CA); Vor Ort; USD 80.000 - 100.000; Vollzeit

Zusammenfassung

AppleOne Employment Services is recruiting for an experienced Executive/Personal Assistant to support in-house counsel in West Hollywood, CA. The role offers high-level administrative and legal support, with responsibility across legal, accounting, and back-office teams.

The successful candidate will manage legal files, entity administration, compliance coordination, and onboarding duties, with confidentiality and discretion as core requirements.

Qualifikationen

• Provide executive and legal administrative support to in-house counsel.
• Manage legal department filing systems, records, and document retention.
• Coordinate legal entity administration, compliance programs, and onboarding.
• Support 401(k) administration and reporting.
• 6 to 10 years of relevant experience in executive/legal support.
• Experience supporting attorneys or legal departments in regulated environments.
• Strong typing, proofreading, and document organization skills.
• Ability to handle confidential information with discretion and sound judgment.
• Excellent communication with executives, employees, vendors, and cross-functional teams.
• Proficiency with email, document management, MS Office, and office tech.

Aufgaben

• Provide direct executive and legal administrative support to General Counsel and Assistant General Counsel.
• Manage legal department files, both electronic and physical.
• Administer legal and compliance-related processes including 401(k) documentation and onboarding packages.
• Support legal entity formation and annual filings.
• Coordinate insurance renewal documentation for funds and other entities.
• Answer calls, route mail, prepare and revise legal documents under attorney supervision.

Kenntnisse

Executive support

Legal administrative support

Document management

Notary public

Confidentiality

Communication skills

Microsoft Office

Jobbeschreibung

Job Summary

A legal services organization in West Hollywood, CA is seeking an experienced Executive/Personal Assistant to provide high-level administrative and legal support to in-house counsel, including the General Counsel and Assistant General Counsel. This direct hire opportunity is ideal for a polished, highly organized professional who thrives in a trusted support role with significant responsibility, confidentiality, and daily interaction across legal, accounting, and back-office teams.

The Executive/Personal Assistant will serve as the central administrative resource for the legal department, helping manage correspondence, legal files, compliance coordination, entity administration, benefits-related documentation, and legal department workflows. This is a strong opportunity for someone who enjoys ownership, structure, supportive leadership, and a professional environment where accuracy, discretion, and follow-through are valued.

Key Responsibilities

• Provide direct executive and legal administrative support to the General Counsel and Assistant General Counsel, including preparing correspondence, printing emails, organizing outgoing communications, and maintaining hard copy records.
• Manage legal department files, both electronic and physical, including file organization, storage coordination, document retention processes, and movement of physical files as needed.
• Administer legal and compliance-related processes, including 401(k) plan documentation, compliance training coordination, employee onboarding legal packages, and required reporting.
• Support domestic and international legal entity formation and administration, including annual reports, franchise tax statements, statements of information, and related filings.
• Coordinate insurance renewal documentation for registered investment funds, flight department matters, and other entities, including annual International Registry renewal responsibilities.
• Answer and route incoming calls, manage legal department mail, prepare and revise legal documents under attorney supervision, and coordinate cross‑departmental matters with accounting and support teams.

Compensation and Benefits

• Salary range: $80,000 to $100,000 per year.
• Job type: Direct hire.

Required Qualifications and Skills

• Provide executive and legal administrative support to in-house counsel.
• Manage legal department filing systems, records, correspondence, and document retention processes.
• Coordinate legal entity administration, compliance programs, insurance renewals, and employee legal onboarding.
• Support 401(k) administration, reporting, forms, and employee plan documentation.
• 6 to 10 years of relevant executive assistant, legal assistant, or senior administrative support experience.
• Experience supporting attorneys, general counsel, legal departments, or highly regulated professional environments.
• Strong typing, proofreading, formatting, filing, records management, and document organization skills.
• Ability to manage confidential information with discretion, professionalism, and sound judgment.
• Strong attention to detail and the ability to track deadlines, filings, renewals, reports, and recurring compliance requirements.
• Excellent verbal and written communication skills, with the ability to interact professionally with executives, employees, vendors, and cross-functional teams.
• Proficiency with email, document management, electronic files, Microsoft Office, and general office technology.
• Must have an active, valid notary public commission or be willing to become a commissioned notary public.

Preferred Qualifications

• Prior experience in legal services, corporate legal departments, investment funds, financial services, or private office environments.
• Familiarity with legal entity maintenance, annual filings, corporate records, compliance training coordination, or benefits administration.
• Experience supporting senior legal leadership in a role requiring high accuracy, confidentiality, and independent follow-through.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.