Paralegal - Probate/real estate

AppleOne Employment Services; Glendale (CA); On-site; USD 85,000 - 90,000; Full time

Job summary

AppleOne Employment Services seeks a detail-oriented Paralegal - Probate/Real Estate for a direct hire in Glendale, CA. The role supports ownership transfers, reviews documents, and coordinates with families and internal legal resources with discretion and accuracy.

Ideal candidates have 3–5 years in probate/estate planning or real estate, ABA-certified, CA driver’s license, and proficient MS Office skills. Strong communication and independence within a collaborative team are valued.

Qualifications

• Experience in probate, estate planning, or real estate transactions.
• Ability to communicate with property owners, families, heirs, and internal legal teams.
• Research ownership history and supporting legal documentation.
• Prepare and coordinate legal forms, affidavits, certifications, transfer agreements, and related records.
• 3–5 years paralegal or related legal experience preferred, with probate, estate planning, or real estate property transaction experience valued.
• ABA-approved Paralegal Certification required.
• High school diploma or GED required; degree preferred.
• Valid California driver’s license with active auto insurance.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent customer service; discreet handling of sensitive matters.
• Highly detail-oriented with strong organizational skills.
• Ability to work independently and collaboratively in a team.

Responsibilities

• Explain the transfer-of-ownership process to involved parties by phone, email, and in-person meetings.
• Identify current property owners, confirm ownership records, and gather legal information needed to initiate ownership transfers.
• Prepare, review, and process legal documents such as affidavits, transfer agreements, certifications, name changes, and related forms.
• Obtain and verify notarized signatures, trust documents, powers of attorney, court orders, and other legal records for attorney review.
• Maintain accurate data entry in internal records systems while managing customer service, clerical tasks, and strict deadlines.

Skills

Probate

Estate Planning

Real Estate Transfers

Legal Doc Prep

Ownership Research

Attention to Detail

Deadline Driven

Communication

Teamwork

Independent Work

Education

ABA Paralegal Certification

High School Diploma or GED

Bachelor's Degree Preferred

Four-year Degree Preferred

Tools

MS Office

Job description

We are seeking a detail-oriented Paralegal - Probate/Real Estate for a direct hire opportunity in Glendale, CA. This role is ideal for a legal professional with experience in estate planning, probate, ownership transfers, trust documentation, affidavits, and real estate-related records. The Paralegal - Probate/Real Estate will support transfer-of-ownership matters, gather and review legal documentation, communicate with families and property owners, and coordinate with internal legal resources. This is a strong opportunity for someone who enjoys meaningful, service-focused work in a stable professional environment with supportive leadership, collaborative teams, and a high standard of accuracy and care. The right candidate will bring strong communication skills, excellent attention to detail, and the ability to handle sensitive family and legal matters with professionalism, patience, and discretion.

Key Responsibilities

• Explain the transfer-of-ownership process to involved parties by phone, email, and in-person meetings.
• Identify current property owners, confirm ownership records, and gather legal information needed to initiate ownership transfers.
• Prepare, review, and process legal documents such as affidavits, transfer agreements, certifications, name changes, and related forms.
• Obtain and verify notarized signatures, trust documents, powers of attorney, court orders, and other legal records for attorney review.
• Maintain accurate data entry in internal records systems while managing customer service, clerical tasks, and strict deadlines.

Compensation and Benefits

• Salary range: $85,000 to $90,000 per year.
• Direct hire opportunity.
• Some local travel to other locations may be required, with mileage expense reimbursement provided.

Required Qualifications and Skills

• Manage probate, estate planning, and real estate-related ownership transfer documentation.
• Communicate with property owners, family members, heirs, and internal legal teams regarding transfer requirements.
• Research ownership history, family relationships, and supporting legal documentation.
• Prepare and coordinate legal forms, affidavits, certifications, transfer agreements, and related records.
• 3 to 5 years of paralegal or related legal experience preferred, with probate, estate planning, or real estate property transaction experience strongly valued.
• Paralegal Certification from an ABA-approved institution required.
• High school diploma or G.E.D. required.
• Four-year degree preferred.
• Valid California driver’s license required, including state-required active auto insurance.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent customer service skills and the ability to work with sensitivity in personal and legal matters.
• Highly detail-oriented with strong organizational skills and the ability to meet deadlines.
• Ability to work independently and collaboratively in a team environment.

Preferred Qualifications

• Estate planning and probate experience.
• Real estate property transaction experience.
• Notary Public commission.
• Bilingual Spanish skills.lí
• Experience reviewing trusts, trust certifications, living wills, powers of attorney, and certified court orders.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.