Warm Hospitality-Driven Office Administrator - SF Onsite

Maven Recruiting Group; San Francisco (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

The Maven Recruiting Group is seeking an Office Administrator for our San Francisco, CA office. This role focuses on hospitality, organization, and seamless daily operations to support employees and guests.

In this onsite position, you will greet visitors, coordinate meetings and events, manage mail and deliveries, handle office supplies, and assist with invoices and facilities coordination with vendors. A warm, proactive, and detail-oriented mindset is essential.

Qualifications

• Experience in office administration and facility coordination.
• Excellent communication and hospitality mindset.
• Strong organizational skills and attention to detail.

Responsibilities

• Serve as the first point of contact for employees, guests, and visitors, providing a warm and professional welcome.
• Manage incoming calls and correspondence, directing inquiries as needed.
• Coordinate daily mail, packages, and deliveries.
• Support internal and external meetings and events, including scheduling, room setup, and logistics.
• Coordinate daily office lunch orders and maintain office supplies, snacks, and inventory.
• Process monthly reception and food service expenses.
• Coordinate with building management and vendors on facilities and office needs.
• Assist with additional administrative projects and office tasks as needed.

Job description

The Maven Recruiting Group is seeking an Office Administrator for our San Francisco, CA office. This role focuses on hospitality, organization, and seamless daily operations to support employees and guests.

In this onsite position, you will greet visitors, coordinate meetings and events, manage mail and deliveries, handle office supplies, and assist with invoices and facilities coordination with vendors. A warm, proactive, and detail-oriented mindset is essential.