Executive Office Administrator - Onsite in SF

Apply; San Francisco, Northern (CA, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Equity grants

Comprehensive benefits

Parental leave 24 weeks

Transit-accessible office

Team events

Job summary

SPAN is seeking an Office Administrator to be the onsite point of contact for the office and to assist the senior leadership team. The role is based in our San Francisco office five days a week, with opportunities to support events at our South San Francisco office and other offsite locations.

We value discretion, strong communication, and curiosity to learn about HR, recruiting, and workplace operations. Join a mission-driven company accelerating electrification and renewable energy initiatives.

Qualifications

• 2+ years in admin/office management
• Onsite five days a week in SF
• Excellent written and verbal communication
• Strong discretion with confidential information
• Experience with calendar, email, and productivity tools (Google Workspace)
• Interest in supporting HR, recruiting, and workplace operations

Responsibilities

• Serve as SPAN's onsite point of contact for the senior leadership team
• Prioritize in-person support for the CEO as needed (visits, offsite meetings)
• Manage in-person appointments for senior leaders
• Assist with expense reports and other needs for the Senior Executive Assistant
• Manage confidential documents with discretion
• Coordinate and organize in-office meetings and events
• Support with projects across teams by coordinating resources and tracking progress

Skills

Admin experience

On-site SF

Communication skills

Google Workspace

Calendar management

Discretion

Job description

SPAN is seeking an Office Administrator to be the onsite point of contact for the office and to assist the senior leadership team. The role is based in our San Francisco office five days a week, with opportunities to support events at our South San Francisco office and other offsite locations.

We value discretion, strong communication, and curiosity to learn about HR, recruiting, and workplace operations. Join a mission-driven company accelerating electrification and renewable energy initiatives.