Office Facilities Administrator

Career Group; San Francisco (CA); On-site; USD 53,000 - 60,000; Full time

Benefits offered by this job

10% bonus

20% profit share

Comprehensive benefits

Job summary

Career Group is seeking an Office Facilities Administrator for the San Francisco office to uphold a welcoming, professional environment. You will manage the reception, coordinate vendors, and support daily facilities, operations, and executive support tasks in a fast-paced setting.

The role offers a full-time, onsite schedule in San Francisco, with a base salary of $52,500–$60,000 plus a 10% bonus, 20% profit share, and comprehensive benefits.

Qualifications

• Experience in office administration or client-facing roles.
• Polished, professional presence with strong communication.
• Excellent organizational skills with attention to detail.
• Ability to multitask in a fast-paced office environment.
• Proactive, solutions-oriented and able to work independently.

Responsibilities

• Maintain a professional and welcoming reception for clients, guests and staff; manage calls and direct inquiries.
• Ensure the office environment is clean, organized and professional at all times.
• Oversee office supply inventory and ensure stocked supplies for daily operations.
• Address facility safety, security, and maintenance issues promptly with vendors.
• Manage relationships with vendors, building management, cleaning services and maintenance providers.
• Assist with onboarding logistics for new local hires and contractors.
• Coordinate deliveries, mail handling and outbound mail requests.
• Identify and recommend vendors to support office operations and facilities needs.
• Manage time and expense reports for Managing Directors with accuracy.
• Provide administrative support to Partners and senior team members as needed.
• Support day-to-day office operations with minimal supervision and high quality.
• Assist with ad hoc administrative, facilities, and operational projects.

Skills

Office administration

Reception

Hospitality

Facilities

Client-facing

Communication

Job description

Office Facilities Administrator | San Francisco, CA | $52,500–$60,000 Base + Bonus + Profit Share

Our client, a leading global consulting firm with a collaborative, team-oriented culture, is seeking a polished and detail-oriented Office Facilities Administrator to support the smooth day-to-day operations of its San Francisco office. This role is ideal for a warm, proactive, and highly organized professional who enjoys creating a welcoming, professional office environment and serving as a key point of contact for clients, guests, employees, and vendors. This is a great opportunity for someone interested in building a long-term career in office administration, facilities, operations, or executive support.

What You’ll Do

• Maintain a professional and welcoming presence at the reception desk, serving as the first point of contact for clients, guests, and staff while managing incoming calls and directing inquiries appropriately
• Ensure the office environment is clean, organized, well-maintained, and professional at all times
• Oversee office supply inventory, ensuring supplies are consistently stocked, organized, and available to support daily operations
• Address facility safety, security, and maintenance issues promptly and coordinate with the appropriate teams or vendors as needed
• Manage day-to-day relationships and communications with vendors, including building management, cleaning services, and maintenance providers
• Assist with onboarding logistics for new local hires and contractors
• Coordinate incoming deliveries, mail, and outbound mail requests
• Identify and recommend vendors as needed to support office operations and facilities needs
• Manage time and expense reports for Managing Directors with accuracy and attention to detail
• Provide administrative support and coverage to Partners and senior-level team members when needed
• Support the smooth execution of day-to-day office operations with minimal supervision and a high standard of quality
• Assist with ad hoc administrative, facilities, and operational projects as needed
• Serve as a reliable team player who is willing to jump in and support the broader team wherever needed

What We’re Looking For

• Prior experience in office administration, reception, hospitality, facilities, or another client-facing administrative environment preferred
• Warm, polished, and professional presence with strong communication skills
• Excellent organizational skills with strong attention to detail and follow-through
• Ability to multitask, prioritize effectively, and manage competing responsibilities in a fast-paced office environment
• Proactive, resourceful, and solutions-oriented approach with the ability to identify and address issues independently
• Strong customer service skills and ability to interact professionally with clients, employees, senior executives, and vendors
• Comfortable managing responsibilities with minimal supervision and taking ownership of day-to-day office operations
• Team-oriented mindset with a willingness to assist with a variety of administrative and operational needs
• Interest in long-term growth within administration, office operations, facilities, or executive support

Schedule & Location

Full-time, fully onsite in San Francisco, CA

Monday–Friday, 8:00 AM–5:00 PM

$52,500–$60,000 base salary, plus a 10% bonus, 20% profit share, and comprehensive benefits

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.