Office Administrator

Maven Recruiting Group; San Francisco (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

The Maven Recruiting Group is seeking an Office Administrator for our San Francisco, CA office. This role focuses on hospitality, organization, and seamless daily operations to support employees and guests.

In this onsite position, you will greet visitors, coordinate meetings and events, manage mail and deliveries, handle office supplies, and assist with invoices and facilities coordination with vendors. A warm, proactive, and detail-oriented mindset is essential.

Qualifications

• Experience in office administration and facility coordination.
• Excellent communication and hospitality mindset.
• Strong organizational skills and attention to detail.

Responsibilities

• Serve as the first point of contact for employees, guests, and visitors, providing a warm and professional welcome.
• Manage incoming calls and correspondence, directing inquiries as needed.
• Coordinate daily mail, packages, and deliveries.
• Support internal and external meetings and events, including scheduling, room setup, and logistics.
• Coordinate daily office lunch orders and maintain office supplies, snacks, and inventory.
• Process monthly reception and food service expenses.
• Coordinate with building management and vendors on facilities and office needs.
• Assist with additional administrative projects and office tasks as needed.

Job description

The Role:

Office Administrator

Location:

San Francisco, CA | Onsite

Compensation:

$70K$85K Base + OT

Industry:

Venture Capital

A leading venture capital firm is looking for a warm, personable, and highly organized Office Administrator to support the day-to-day operations of its San Francisco office. This is a great opportunity for someone who thrives in a hospitality-driven environment and enjoys creating a welcoming, seamless experience for employees and guests.

The Day-to-Day:

• Serve as the first point of contact for employees, guests, and visitors, providing a warm and professional welcome.
• Manage incoming calls and correspondence, directing inquiries as needed.
• Coordinate daily mail, packages, and deliveries.
• Support internal and external meetings and events, including scheduling, room setup, and logistics.
• Coordinate daily office lunch orders and maintain office supplies, snacks, and inventory.
• Process monthly reception and food service expenses.
• Coordinate with building management and vendors on facilities and office needs.
• Assist with additional administrative projects and office tasks as needed.

The Ideal Candidate:

• Warm, personable, and hospitality-minded with strong communication skills.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Professional and comfortable interacting with employees, executives, guests, and external stakeholders.
• Proactive, dependable, and willing to jump in wherever needed.
• Thrives in a collaborative, team-oriented office environment.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.