Executive Office Administrator - SF Onsite & Events

SPAN; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Equity grants

Competitive salary

Benefits coverage

Office near transit

Team events

Flexible hours

Job summary

SPAN is seeking an Office Administrator to serve as our onsite point of contact for all things related to the office and as needed, the senior leadership team. This is an onsite role, five days a week in our San Francisco office, with support for events at our South San Francisco office or other offsite venues.

We’re looking for 2+ years in administrative or office management roles, with solid judgment handling confidential information, and a willingness to learn across executive support, HR,

Qualifications

• 2+ years of experience in administrative, office management, or executive support roles.
• Ability to be onsite in San Francisco five days a week.
• Excellent written and verbal communication skills with attention to detail.
• Discretion handling confidential or sensitive information.
• Strong organizational skills with multiple priorities and stakeholders.
• Proficiency with calendar, email, and productivity tools (Google Workspace).
• Eagerness to learn across executive support, HR, recruiting, and workplace functions.

Responsibilities

• Serve as onsite point of contact for senior leadership and coordinate with Senior Executive Assistant to support C-suite touchpoints.
• Prioritize in-person support for the CEO during office days and key meetings.
• Manage in-person appointments for senior leaders.
• Assist with expense reports and other tasks as directed by the Senior Executive Assistant.
• Manage documents and confidential information with discretion.
• Coordinate and organize in-office meetings, social events, and local offsite events with the Workplace team.
• Assist with projects across teams by coordinating resources and tracking progress.

Skills

Onsite in SF

Calendar management

Communication

Confidentiality

Organization

Google Workspace

Tools

Google Workspace

Job description

SPAN is seeking an Office Administrator to serve as our onsite point of contact for all things related to the office and as needed, the senior leadership team. This is an onsite role, five days a week in our San Francisco office, with support for events at our South San Francisco office or other offsite venues.

We’re looking for 2+ years in administrative or office management roles, with solid judgment handling confidential information, and a willingness to learn across executive support, HR,