Office Services Coordinator

Career Group; San Francisco (CA); On-site; USD 48,216; Part time

Job summary

A leading staffing agency is seeking an experienced Office Services Coordinator in San Francisco, CA. This role involves ensuring smooth daily office operations, providing exceptional service to employees and visitors. Key responsibilities include managing facility operations, office organization, and maintaining vendor relationships. Ideal candidates have over 3 years of experience in office coordination, excellent communication skills, and are proficient in Microsoft Office. This is a 3–6 month onsite contract opportunity with a pay rate of $35 per hour.

Qualifications

• 3+ years in office coordination, facilities management, or corporate hospitality.
• Experience within financial services or professional services preferred.
• Comfortable interacting with senior executives.

Responsibilities

• Provide outstanding customer service to visitors.
• Oversee daily facility operations and resolve issues efficiently.
• Manage office organization and cleanliness.

Skills

Strong interpersonal and communication skills

Highly organized

Proactive and adaptable

Attention to detail

Proficiency in Microsoft Office Suite

Job description

Our client is a well-established private equity firm, is seeking a detail-oriented Office Services Coordinator to join their dynamic team and ensure a seamless and welcoming experience for all employees and guests. The Office Services Coordinator will play a key role in maintaining daily office operations, providing exceptional support to employees and visitors, and ensuring the office runs smoothly across multiple floors.

Please note this will be an onsite, 3–6-month contract role w/ potential for conversion based in San Francisco, CA. Pay will be $35/hr.

Key Responsibilities:

• Provide outstanding customer service to all internal and external visitors, ensuring a welcoming and professional experience.
• Interact with employees at all levels, including executive leadership, executive assistants, VIPs, and global personnel, maintaining professionalism and discretion at all times.
• Oversee daily facility operations, resolving issues efficiently and coordinating with building management, IT, and third-party vendors.
• Conduct regular walkthroughs across nine operating floors to identify and address maintenance or repair needs.
• Manage office organization and cleanliness, ensuring a high standard of presentation and functionality.
• Coordinate office maintenance schedules, including cleaning services, HVAC, and other operational systems.
• Collaborate closely with the Office Services team to support meetings and events—book conference rooms, coordinate catering and setup, manage materials, and oversee cleanup.
• Maintain accurate office records and assist with office moves and space planning.
• Build and maintain positive relationships with vendors and service providers to support ongoing facility operations.

Qualifications:

• 3+ years of experience in office coordination, facilities management, or corporate hospitality (experience within financial services or professional services preferred).
• Strong interpersonal and communication skills; comfortable interacting with senior executives and high-profile guests.
• Highly organized, proactive, and adaptable in a fast-paced corporate environment.
• Proven ability to manage multiple priorities with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Please submit your resume for immediate consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.