Office Manager

ScitiX; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

ScitiX is seeking a resourceful Office Manager for our San Francisco office. You will own day-to-day operations, from facilities and procurement to vendor coordination, ensuring a smooth, productive environment for the team.

You’ll also assist on-site HR coordination and support overseas project operations, contributing to a fast-moving startup culture where ownership is valued.

Qualifications

• 3–5 years of experience in office management, administration, or operations coordination.
• Familiarity with California workplace regulations including safety compliance (Cal/OSHA).
• Experience managing office vendors, processing invoices, and tracking contracts.
• Strong organizational and multitasking skills with high attention to detail.
• Clear and professional written and verbal communication.
• Proficiency with Google Workspace and/or Microsoft Office.

Responsibilities

• Manage daily administrative operations for the San Francisco office, including environment maintenance and supplies procurement.
• Coordinate facility operations, liaise with building management, handle maintenance requests, manage office access, and support a safe workspace.
• Coordinate client reception, team-building activities, and company events.
• Assist on-site HR management, onboarding and offboarding procedures.
• Support overseas project operations including procurement coordination and logistics.
• Liaise with headquarters on local compliance and cross-border administrative coordination.

Skills

Office management

Vendor management

Cal/OSHA compliance

Organizational skills

Communication

Multitasking

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

We're looking for a resourceful and proactive Office Manager to be based in our San Francisco office. You'll own the day-to-day running of the workplace, from facilities and vendor management to procurement, logistics, and cross-functional administrative support, keeping everything behind the scenes running without a hitch. You’ll also assist the on-site HR management in coordination with headquarters, as needed.

This role goes beyond typical office administration. You'll also have the opportunity to support overseas project operations, coordinate with headquarters, and help create an environment where the team can do their best work. It's a great fit for someone who takes ownership, thrives on variety, and knows how to get things done in a fast-moving startup.

What You'll Do

• Manage daily administrative operations for the office, including office environment maintenance, office supplies procurement, asset management, and vendor management
• Coordinate facility operations, liaise with building management, handle maintenance requests, manage office access, and support a safe and functional workspace
• Coordinate client reception, team-building activities, and company events
• Assist with on-site HR management, employee onboarding and offboarding procedures
• Support overseas project operations including procurement coordination, logistics, and contract and invoice management
• Liaise with headquarters on local compliance, documentation submissions, and cross-border administrative coordination

What We're Looking For

Required

• 3–5 years of experience in an office management, administrative, or operations coordinator role
• Familiarity with California workplace regulations, including safety compliance (Cal/OSHA) and local business requirements
• Experience in managing office vendors, processing invoices, and tracking contracts
• Strong organizational and multitasking skills with high attention to detail
• Clear and professional written and verbal communication
• Ability to manage multiple tasks simultaneously and proactively identify and solve problems
• Proficiency with Google Workspace and/or Microsoft Office

Nice to Have

• Experience supporting overseas operations or cross-border logistics and procurement
• Prior experience in a tech startup or fast-growth environment