Office Manager

Scion Staffing; Palo Alto (CA); Hybrid; USD 39,000 - 44,000; Full time

Benefits offered by this job

$30/hour

6+ months temporary with potential for

Hybrid schedule flexibility

Growing tech company exposure

Office operations exposure

Job summary

Scion Staffing has partnered with a technology client in Palo Alto to recruit an Office Manager. This temporary role offers hybrid work with about three onsite days per week (typically Tue–Thu) and an onsite-focused environment.

The ideal candidate will run the day-to-day office operations, host guests, manage vendors and supplies, and support onboarding/offboarding. This newly created position provides growth exposure within a fast-growing tech organization.

Qualifications

• Previous experience running an office or similar administrative/operations role.
• Highly organized and detail-oriented with proactive ownership of tasks.
• Warm, hospitable and professional communication with employees and guests.
• Comfortable managing vendors, orders, inventory, and basic office logistics.
• Able to learn internal systems and proprietary software quickly.

Responsibilities

• Manage the day-to-day office experience and maintain a welcoming workplace.
• Greet and coordinate guests, clients, investors, and visitors professionally.
• Oversee vendors, orders, inventory, mail, shipments of hardware and materials.
• Coordinate employee offsites, happy hours, anniversaries and related events.
• Support onboarding/offboarding logistics including devices, shipments, and swag.
• Assist with office swag and other administrative needs while pro-actively identifying tasks.

Skills

Office management

Vendor management

Event coordination

Hospitality

Onboarding/offboarding

Job description

Scion Staffing has been engaged to conduct a search for an Office Manager for our client, an innovative and fast-growing technology organization. This is a temporary opportunity anticipated to last at least 6 months, with potential to convert to a full-time position. The role is based in Palo Alto, CA, with onsite work preferred and flexibility for a hybrid schedule of approximately 3 days per week onsite, typically Tuesday through Thursday.

POSITION OVERVIEW:

The Office Manager will own the day-to-day experience of the Palo Alto office, helping create an organized, welcoming, and engaging environment for employees and guests. This role combines office operations, workplace experience, vendor and supply coordination, employee events, guest hospitality, and onboarding/offboarding support.

The ideal candidate is proactive, highly dependable, detail-oriented, and comfortable taking ownership of office needs without waiting for direction. This person will also serve as a welcoming face of the office for employees, clients, investors, and other visitors.

PERKS:

• $30.00 per hour
• Temporary assignment anticipated to last at least 6 months, with potential for full-time conversion
• Flexible work schedule with hybrid flexibility
• Opportunity to join a growing technology organization in a newly created position
• Broad exposure to office operations, workplace experience, and employee engagement

RESPONSIBILITIES:

• Manage the day-to-day office experience, including common areas, office organization, supplies, snacks, beverages, and other details that contribute to a welcoming workplace.
• Greet and coordinate guests, including clients, investors, and other visitors, ensuring a professional and hospitable experience.
• Manage office vendors, recurring orders, inventory levels, mail collection, and shipping and receiving of hardware and other materials.
• Help coordinate employee offsites, happy hours, work anniversaries, and other activities that support the employee experience.
• Support employee onboarding and offboarding logistics, including ordering devices, shipping materials and swag to remote employees, and collecting equipment.
• Assist with employee swag, office logistics, and other administrative and operational needs while proactively identifying tasks that require attention

QUALIFICATIONS:

• Previous experience running an office or working in a similar administrative, workplace, or operations-focused role.
• Highly organized, detail-oriented, reliable, and accountable, with a proactive rather than reactive approach to work.
• Warm, hospitable, and professional communication style with the ability to create a positive experience for employees and guests.
• Comfortable managing vendors, ordering, inventory, shipping, and basic office logistics.
• Technologically comfortable, quick to learn, and able to become proficient with internal systems and proprietary software.

COMPENSATION AND BENEFITS:

This temporary opportunity offers $30.00 per hour and is anticipated to last at least 6 months, with the potential to convert to a full-time position. The organization prefers someone who can work onsite in Palo Alto, CA, with flexibility for a hybrid schedule of approximately three onsite days per week, typically Tuesday through Thursday.