VP Executive Assistant & Global Travel Coordinator

American Airlines; Chicago (IL); On-site; USD 49,000 - 69,000; Full time

Benefits offered by this job

Travel perks

Health benefits

Wellness programs

401(k) program

Job summary

American Airlines is seeking an Executive Assistant to support Vice Presidents with high-level administrative tasks, calendar management, and travel logistics. You will coordinate meetings, prepare materials, and handle confidential information with discretion.

The role requires strong communication, organization, and the ability to manage complex schedules and travel for domestic and international destinations. Chicago-based, on-site position with exposure to leadership across the company.

Qualifications

• High school diploma or GED equivalency.
• 0–2 years experience in executive assistant/office management, or 3+ years AA experience.

Responsibilities

• Manage Vice Presidents' calendars and meetings.
• Coordinate domestic and international travel logistics.
• Prepare presentations, correspondence and ad hoc materials.
• Handle expense reports, invoices and office tasks.
• Interact professionally across levels while maintaining confidentiality.

Skills

Microsoft Office

Organizational skills

Calendar management

Travel logistics

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

Workday

Coupa

Concur

Proprietary software

Job description

American Airlines is seeking an Executive Assistant to support Vice Presidents with high-level administrative tasks, calendar management, and travel logistics. You will coordinate meetings, prepare materials, and handle confidential information with discretion.

The role requires strong communication, organization, and the ability to manage complex schedules and travel for domestic and international destinations. Chicago-based, on-site position with exposure to leadership across the company.