Executive Assistant to VP – Global Travel & Calendar Pro

American Airlines Inc.; Chicago (IL); Presencial; USD 49.000 - 69.000; Tempo integral

Benefícios oferecidos por esta vaga

Travel perks

Health benefits

Wellness programs

401(k) program

Employee discounts

Resumo da vaga

American Airlines Inc. in Chicago seeks an Executive Assistant to support a Vice President, managing calendars, meetings, and travel logistics across domestic and international routes. You will prepare materials, coordinate with partners, and handle confidential information with discretion.

In this role you will also manage expense reports, correspondences, and department needs while maintaining high levels of professionalism in a fast-paced corporate environment.

Qualificações

• High school diploma or GED equivalency.
• Bachelor's degree in a relevant field preferred.
• 5+ years of experience as an executive assistant or in office management preferred.

Responsabilidades

• Manage Vice Presidents’ calendars and allocate time for meetings and focused work.
• Plan and coordinate meetings and events for executives’ departments (logistics, documents, presentations, catering).
• Book domestic and international travel, hotel accommodations, transportation, and create itineraries.
• Interact professionally with management, external partners, and community leaders.
• Prepare correspondence, presentations, reports, and ad hoc materials with attention to detail.
• Respond to inquiries and requests within authority limits; handle confidential information.
• Manage time and attendance, expense reports, invoices, and ordering of supplies.

Conhecimentos

Self-motivated

Organizational skills

Prioritization

Communication

Team collaboration

Adaptability

Formação

Bachelor's degree in a relevant field

Ferramentas

Word

Excel

PowerPoint

Outlook

Teams

Workbrain

Coupa

Concur

Descrição da vaga

American Airlines Inc. in Chicago seeks an Executive Assistant to support a Vice President, managing calendars, meetings, and travel logistics across domestic and international routes. You will prepare materials, coordinate with partners, and handle confidential information with discretion.

In this role you will also manage expense reports, correspondences, and department needs while maintaining high levels of professionalism in a fast-paced corporate environment.