Executive Assistant, VP

American Airlines; Chicago (IL); On-site; USD 49,000 - 69,000; Full time

Benefits offered by this job

Travel perks

Health benefits

Wellness programs

401(k) program

Job summary

American Airlines is seeking an Executive Assistant to support Vice Presidents with high-level administrative tasks, calendar management, and travel logistics. You will coordinate meetings, prepare materials, and handle confidential information with discretion.

The role requires strong communication, organization, and the ability to manage complex schedules and travel for domestic and international destinations. Chicago-based, on-site position with exposure to leadership across the company.

Qualifications

• High school diploma or GED equivalency.
• 0–2 years experience in executive assistant/office management, or 3+ years AA experience.

Responsibilities

• Manage Vice Presidents' calendars and meetings.
• Coordinate domestic and international travel logistics.
• Prepare presentations, correspondence and ad hoc materials.
• Handle expense reports, invoices and office tasks.
• Interact professionally across levels while maintaining confidentiality.

Skills

Microsoft Office

Organizational skills

Calendar management

Travel logistics

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

Workday

Coupa

Concur

Proprietary software

Job description

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Location: DFW Headquarters Building 8 (DFW-SV08)

Why you'll love this job

This Executive Assistant, VP provides high-level administrative support to Vice Presidents by managing complex calendars, coordinating meetings and events, and handling domestic and international travel logistics with foresight and efficiency. It requires strong communication skills, attention to detail, and the ability to interact professionally across all levels while maintaining confidentiality and managing operational tasks such as expense reports, correspondence, and departmental needs.

The pay range for this role is $49,000 to $69,000, taking into account the qualifications and experience of the selected candidate.

What you'll do

• Manage Vice Presidents' calendars to allow for participation in key meetings and time for individual work
• Plan and prepare meetings and events (logistics, documents, presentations, catering, etc.) for executives' departments
• Responsible for booking travel (domestic and international), as well as hotel accommodations, transportation, and itinerary creation with ability to anticipate travel needs, mitigate issues, and collaborate with appropriate resources to resolve in a timely manner
• Interacts professionally with all levels of management, external business partners, and community leaders
• Compose correspondence, prepare presentations, reports, and other ad hoc materials with attention to detail and accuracy
• Responds to inquiries, requests, and complaints within limits of authority
• Protects the integrity of confidential information for all matters
• Manage time and attendance, expense reports, invoices, and ordering of supplies

All you'll need for success

Minimum Qualifications- Education & Prior Job Experience

• High school diploma or GED equivalency
• 0-2 years work experience in a prior executive assistant or office management position or 3+ years of AA experience

Preferred Qualifications- Education & Prior Job Experience

• Bachelor's degree in a relevant field
• 5+ years work experience in a prior executive assistant or office management position

Skills, Licenses & Certifications

• Excellent working knowledge of Microsoft software to include Word, Excel, PowerPoint, Outlook, and Teams
• Must be self-motivated with strong organizational skills, ability to prioritize conflicting needs and requests, and meet deadlines
• Demonstrates excellent analytical and problem-solving skills
• Exhibits high emotional intelligence
• Can perform in a fast-paced environment, manage multiple tasks simultaneously, work extended hours as needed, and function as an integral part of a team with minimal supervision
• Familiarity with Workbrain, Coupa, Concur, and proprietary software

What you'll get

Feel free to take advantage of all that American Airlines has to offer:

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more.
• Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Team Member Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.

Cities: Chicago - IL