Strategic Administrative Assistant to Vice Presidents

MaziCTools; United States; Hybrid; USD 34,440 - 68,880; Full time

Benefits offered by this job

Company 401(k) match

Financial coaching

Medical/dental/vision insurance

Flexible hybrid/onsite/virtual

Parental leave 20 weeks

Wellness center access

Counseling services

Career development

Job summary

American Express is seeking an Executive Administrative Assistant to provide high-level support to three Vice Presidents in Controllership. You will manage calendars, coordinate meetings, and handle travel arrangements in a fast-paced environment.

This role requires discretion with confidential information and excellent organizational and interpersonal skills. You will prioritize multiple tasks with minimal supervision, while contributing to a collaborative team culture.

Qualifications

• Minimum of 3 years in an administrative support role.
• Ability to handle confidential information with discretion.
• Excellent organizational and interpersonal skills.

Responsibilities

• Act as a point of contact for leaders in a professional manner.
• Organize and maintain calendars.
• Prepare for meetings, including logistics and coordination.
• Support new colleague onboarding.
• Prepare and process expense reports.
• Provide detailed itineraries for trips.
• Process SAP Ariba Buyer orders and other invoices.
• Liaise with IT helpdesk for technical support.
• Support special ad hoc projects as assigned.

Skills

Administrative tasks

Organizational skills

Interpersonal skills

Calendar management

Travel planning

Confidential information

Initiative

Communication skills

Attention to detail

Task prioritization

MS Office

Education

High school diploma or equivalent

Tools

SAP Ariba

MS Office

Job description

American Express is seeking an Executive Administrative Assistant to provide high-level support to three Vice Presidents in Controllership. You will manage calendars, coordinate meetings, and handle travel arrangements in a fast-paced environment.

This role requires discretion with confidential information and excellent organizational and interpersonal skills. You will prioritize multiple tasks with minimal supervision, while contributing to a collaborative team culture.