Executive Assistant to MD - Global Travel & Exec Support

American Airlines; Fort Worth (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Travel perks

Health benefits

Wellness programs

401(k) program

Employee discounts

Job summary

American Airlines is seeking an administrative professional to support a Managing Director. You will handle heavy calendar management, travel planning, and the preparation of presentations and reports.

You will interact with corporate clients and internal teams while maintaining discretion with confidential information. The role requires strong MS Office skills, the ability to multitask in a fast-paced environment, and the capability to coordinate meetings and events with minimal supervision.

Qualifications

• High School Diploma required.
• 2+ years’ work experience in an administrative role.
• Proficiency in MS Office and calendar management.
• Ability to handle confidential information with discretion.
• Strong organizational and time-management skills.

Responsibilities

• Provide administrative, clerical, and organizational support for the Managing Director.
• Prioritize conflicting department needs and requests.
• Manage heavy calendar and travel arrangements (domestic/international).
• Prepare correspondence, presentations, reports, and ad-hoc assignments.
• Assist with meetings, events, and logistics for the MDs and teams.
• Coordinate with VP Executive Assistant and others as needed.
• Handle mail, email, and phone communications efficiently.
• Monitor expenses, invoices, and supply ordering.
• Ensure timely response to customer inquiries within authority.

Skills

MS Office

Calendar management

Communication

Problem solving

Prioritization

Team collaboration

Discretion

Education

High School Diploma

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

American Airlines is seeking an administrative professional to support a Managing Director. You will handle heavy calendar management, travel planning, and the preparation of presentations and reports.

You will interact with corporate clients and internal teams while maintaining discretion with confidential information. The role requires strong MS Office skills, the ability to multitask in a fast-paced environment, and the capability to coordinate meetings and events with minimal supervision.