Executive Assistant, VP

American Airlines Inc.; Chicago (IL); On-site; USD 49,000 - 69,000; Full time

Benefits offered by this job

Travel perks

Health benefits

Wellness programs

401(k) program

Employee discounts

Job summary

American Airlines Inc. in Chicago seeks an Executive Assistant to support a Vice President, managing calendars, meetings, and travel logistics across domestic and international routes. You will prepare materials, coordinate with partners, and handle confidential information with discretion.

In this role you will also manage expense reports, correspondences, and department needs while maintaining high levels of professionalism in a fast-paced corporate environment.

Qualifications

• High school diploma or GED equivalency.
• Bachelor's degree in a relevant field preferred.
• 5+ years of experience as an executive assistant or in office management preferred.

Responsibilities

• Manage Vice Presidents’ calendars and allocate time for meetings and focused work.
• Plan and coordinate meetings and events for executives’ departments (logistics, documents, presentations, catering).
• Book domestic and international travel, hotel accommodations, transportation, and create itineraries.
• Interact professionally with management, external partners, and community leaders.
• Prepare correspondence, presentations, reports, and ad hoc materials with attention to detail.
• Respond to inquiries and requests within authority limits; handle confidential information.
• Manage time and attendance, expense reports, invoices, and ordering of supplies.

Skills

Self-motivated

Organizational skills

Prioritization

Communication

Team collaboration

Adaptability

Education

Bachelor's degree in a relevant field

Tools

Word

Excel

PowerPoint

Outlook

Teams

Workbrain

Coupa

Concur

Job description

Location:DFW Headquarters Building 8 (DFW-SV08)
Cities:Chicago - IL
Requisition ID:89284

Job Description

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why you'll love this job

This Executive Assistant, VP provides high-level administrative support to Vice Presidents by managing complex calendars, coordinating meetings and events, and handling domestic and international travel logistics with foresight and efficiency. It requires strong communication skills, attention to detail, and the ability to interact professionally across all levels while maintaining confidentiality and managing operational tasks such as expense reports, correspondence, and departmental needs.

• The pay range for this role is $49,000 to $69,000, taking into account the qualifications and experience of the selected candidate.

What you'll do

As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

• Manage Vice Presidents’ calendars to allow for participation in key meetings and time for individual work
• Plan and prepare meetings and events (logistics, documents, presentations, catering, etc.) for executives’ departments
• Responsible for booking travel (domestic and international), as well as hotel accommodations, transportation, and itinerary creation with ability to anticipate travel needs, mitigate issues, and collaborate with appropriate resources to resolve in a timely manner
• Interacts professionally with all levels of management, external business partners, and community leaders
• Compose correspondence, prepare presentations, reports, and other ad hoc materials with attention to detail and accuracy
• Responds to inquiries, requests, and complaints within limits of authority
• Protects the integrity of confidential information for all matters
• Manage time and attendance, expense reports, invoices, and ordering of supplies

All you'll need for success

Minimum Qualifications- Education & Prior Job Experience

• High school diploma or GED equivalency

Preferred Qualifications- Education & Prior Job Experience

• Bachelor's degree in a relevant field
• 5+ years work experience in a prior executive assistant or office management position

Skills, Licenses & Certifications

• Excellent working knowledge of Microsoft software to include Word, Excel, PowerPoint, Outlook, and Teams
• Must be self-motivated with strong organizational skills, ability to prioritize conflicting needs and requests, and meet deadlines
• Demonstrates excellent analytical and problem-solving skills
• Exhibits high emotional intelligence
• Can perform in a fast-paced environment, manage multiple tasks simultaneously, work extended hours as needed, and function as an integral part of a team with minimal supervision
• Familiarity with Workbrain, Coupa, Concur, and proprietary software

What you'll get

Feel free to take advantage of all that American Airlines has to offer:

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Team Member Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.

Cities:Chicago - IL
Requisition ID:89284