Executive Assistant to SVP-Global Scheduling & Travel Lead

American Express; Jefferson City (MO); On-site; USD 57,308,160 - 85,962,240; Full time

Job summary

American Express in Jefferson City, MO, is seeking an Executive Assistant to manage calendars, coordinate international travel, and support the Senior Vice President with professional communication and scheduling across time zones.

The role requires a Bachelor's degree and proven experience in high-level administrative support, with strong MS Office skills and excellent written/verbal communication. On-site position with exposure to global teams and confidential information.

Qualifications

• Proven track record of supporting and working with leadership.
• Bachelor's degree required.
• Bachelor's degree or administrative certification preferred or equivalent experience.
• Strong written and verbal communication.
• Excellent time management and organizational skills with attention to detail.
• Ability to manage multiple priorities and deadlines.
• Teamwork with high personal responsibility.
• Proactively identify problems and solutions and drive execution.
• Proficient use of MS Office (Word, Excel, PowerPoint) and internal AmEx tools (WebEx, Outlook, Ariba, Concur).
• Strong interpersonal relationships across all AmEx offices.

Responsibilities

• Organize calendars and schedule conferences across multiple time zones.
• Act as a liaison for the SVP, handling inquiries and scheduling requests.
• Draft professional responses on behalf of the SVP reflecting their style.
• Prepare for meetings with agenda and attachments and ensure clear descriptions of SVP roles.
• Arrange domestic and international travel (air, hotel, transfers).
• Coordinate with AmEx offices for onsite meetings and last-minute adjustments.
• Generate monthly price reports aligned with business requirements.
• Ensure timely follow-up on issues, commitments, and deadlines.
• Communicate effectively with team members and other departments.
• Procure office supplies and satisfy departmental delivery needs.
• Assist with ad-hoc admin tasks as directed by leadership.
• Monitor distribution lists and maintain accurate records.
• Support team engagement activities (city halls, informal events, coffee chats).

Skills

Executive support

Engage with senior leadership

Strong written and verbalcommunication

Time management

Multitasking

Attention to detail

Teamwork

Problem solving

MS Office (Word, Excel, PowerPoint)

WebEx

Ariba

Concur

Education

Bachelor's Degree

Administrative certification (preferred)

Tools

MS Office

WebEx

Ariba

Concur

Job description

American Express in Jefferson City, MO, is seeking an Executive Assistant to manage calendars, coordinate international travel, and support the Senior Vice President with professional communication and scheduling across time zones.

The role requires a Bachelor's degree and proven experience in high-level administrative support, with strong MS Office skills and excellent written/verbal communication. On-site position with exposure to global teams and confidential information.