Upper School Ops & Student Life Assistant

packer steels industries; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Packer Collegiate Institute in New York seeks an Upper School Operations Assistant to support daily operations and ensure a welcoming, organized experience for students, families, and faculty. This high-energy role requires energy, patience, empathy, and the ability to anticipate needs in a fast-paced environment.

Reporting to the Upper School Administrative & Communications Coordinator, the position covers attendance tracking, transportation logistics, event support, and general office

Qualifications

• Administrative experience required; school setting preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and customer service skills.
• Proficiency with spreadsheets, databases, and Google Workspace.

Responsibilities

• Manage daily attendance reporting for the Upper School.
• Coordinate attendance updates for substitutes, field trips, and other special circumstances.
• Handle early dismissals and communications with faculty.
• Oversee the collection and distribution of student cell phones per school policy.
• Prepare Omnicards and maintain related spreadsheets.
• Coordinate and distribute subway passes for field trips and other activities.
• Provide administrative support for major Upper School events (e.g., Curriculum Night, Graduation, First Day activities).
• Support the Domestic Symposium by managing attendance, transportation passes, budget spreadsheets, scheduling, and other needs.
• Provide administrative support for student life programs as directed by the Dean of Student Life and Leadership.
• Manage office supplies and maintain the Upper School office appearance.
• Oversee locker assignments and the lost-and-found system.
• Contribute to smooth operations and perform related duties as assigned.

Skills

Administrative experience

Organizational skills

Multitasking

Interpersonal skills

Google Workspace

Databases

Spreadsheets

Tools

Google Workspace

Job description

Packer Collegiate Institute in New York seeks an Upper School Operations Assistant to support daily operations and ensure a welcoming, organized experience for students, families, and faculty. This high-energy role requires energy, patience, empathy, and the ability to anticipate needs in a fast-paced environment.

Reporting to the Upper School Administrative & Communications Coordinator, the position covers attendance tracking, transportation logistics, event support, and general office