Part-Time School Operations & Culture Coordinator

Democracy Prep Public Schools; New York (NY); On-site; USD 36,000 - 41,000; Full time

Job summary

Democracy Prep Public Schools in New York seeks an Operations Coordinator to ensure smooth, proactive management of school-based operational systems, events, and initiatives in support of staff, scholars, and families.

Reporting to the Operations Manager, you will handle logistics, tech support liaison, procurement, campus beautification, family communications, enrollment support, and field-trip planning, contributing to a safe, welcoming learning environment.

Qualifications

• Experience coordinating operational processes in a school or similar environment.
• Strong communication and collaboration with diverse stakeholders.
• Ability to adapt to shifting projects and deadlines.

Responsibilities

• Learn day-to-day responsibilities of numerous operational processes to increase knowledge and flexibility across the team, and fill in during times of need.
• Serve as a first-responder for basic technology issues for staff and scholars and coordinate findings with an external technology support organization.
• Liaise with our external technology support organization and network technology team, reflecting on trends and proposing system improvements in order to ensure staff, scholars and families are all engaging with technology to maximize learning.
• Serve as a visible support of school culture, supporting behavior management, developing relationships, and engaging positively with all scholars.
• Coordinate logistics of school meal service with Campus liaison including, but not limited to, scheduling, troubleshooting, and ensuring adherence to compliance and safety expectations.
• Manage the procurement, distribution, organization and inventory of school supplies.
• Manage the meaningful beautification of the school.
• Assist in planning logistics and execution of school field trips and events, including planning all purchases and managing the event budget.
• Establish and maintain a positive experience for all current and prospective families, including direct support of all phases of new scholar enrollment and ensuring that they are set up with all technology necessary to be successful.
• Assist in the management and implementation of a school-wide family communications plan supportive of the native languages of all families, analyzing engagement data and using that data to determine timing and best methods of communication to families.
• Coordinate communications and notices to parents in their preferred language, potentially via the use of special interpretation and translation services.
• Support the preparation, execution, and processing of internal and state assessments.
• Establish and manage a family leadership program that provides an avenue for families to have a meaningful voice that shapes aspects of the scholar experience and school community.
• Create the positive and welcoming environment all our families and guests deserve by ensuring reception and school entrance spaces are clean, welcoming, and informative.
• Proactively engage with scholars, families, and staff in the attendance process to ensure scholars are safe and maximizing their academic learning opportunities and in support of family-oriented truancy-prevention interventions.
• Support the meticulous maintenance of internal and external student information databases with relevant biographical and family contact information.
• Ensure that systems, protocols and policies are well documented and easily accessible to all stakeholders.
• Other school operations tasks as assigned by the Operations Manager.

Skills

Project management

Communication

Teamwork

Adaptability

Job description

Democracy Prep Public Schools in New York seeks an Operations Coordinator to ensure smooth, proactive management of school-based operational systems, events, and initiatives in support of staff, scholars, and families.

Reporting to the Operations Manager, you will handle logistics, tech support liaison, procurement, campus beautification, family communications, enrollment support, and field-trip planning, contributing to a safe, welcoming learning environment.