University Administrative Secretary & Scheduler

Northeastern State University; Tahlequah (OK); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Generous benefits

Job summary

Northeastern State University in Tahlequah, OK seeks a detail-oriented secretary to provide administrative support for university operations. The role involves handling correspondence, scheduling, travel arrangements, visitor contact, calendar management and basic data entry.

Responsibilities include maintaining inventories, processing purchase orders, and supervising student workers as assigned. Strong communication and office computer skills are essential.

Qualifications

• Ability to read, write and perform basic math; high school diploma or equivalent.
• Experience of one to two years in a related clerical role or apprenticeship/internship.

Responsibilities

• Prepares a variety of correspondence.
• Makes travel arrangements for assigned personnel.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Maintains office supply inventory; reorders as needed.
• Sorts and distributes mail.
• Makes appointments and manages calendars.
• Processes purchase orders; processes purchase card statements.
• Maintains a variety of documents and forms.
• Directs the work of student employees as assigned.
• Enters information to computerized databases.
• Prepares a variety of schedules and calendars.
• Performs related duties.

Skills

Office software

Customer service

Oral & written communication

Policies & procedures

Education

High school diploma or equivalent

Tools

Database software

Job description

Northeastern State University in Tahlequah, OK seeks a detail-oriented secretary to provide administrative support for university operations. The role involves handling correspondence, scheduling, travel arrangements, visitor contact, calendar management and basic data entry.

Responsibilities include maintaining inventories, processing purchase orders, and supervising student workers as assigned. Strong communication and office computer skills are essential.