N99829 Administrative Secretary

Northeastern State University; Tahlequah (OK); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Generous benefits

Job summary

Northeastern State University in Tahlequah, OK seeks a detail-oriented secretary to provide administrative support for university operations. The role involves handling correspondence, scheduling, travel arrangements, visitor contact, calendar management and basic data entry.

Responsibilities include maintaining inventories, processing purchase orders, and supervising student workers as assigned. Strong communication and office computer skills are essential.

Qualifications

• Ability to read, write and perform basic math; high school diploma or equivalent.
• Experience of one to two years in a related clerical role or apprenticeship/internship.

Responsibilities

• Prepares a variety of correspondence.
• Makes travel arrangements for assigned personnel.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Maintains office supply inventory; reorders as needed.
• Sorts and distributes mail.
• Makes appointments and manages calendars.
• Processes purchase orders; processes purchase card statements.
• Maintains a variety of documents and forms.
• Directs the work of student employees as assigned.
• Enters information to computerized databases.
• Prepares a variety of schedules and calendars.
• Performs related duties.

Skills

Office software

Customer service

Oral & written communication

Policies & procedures

Education

High school diploma or equivalent

Tools

Database software

Job description

JOBSUMMARY

This position provides secretarial support for assigneduniversity operations.

MAJOR DUTIES

• Prepares a variety of correspondence.
• Makes travel arrangements for assigned personnel.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Maintains office supply inventory; reorders as needed.
• Sorts and distributes mail.
• Makes appointments and manages calendars.
• Processes purchase orders; processes purchase card statements.
• Maintains a variety of documents and forms.
• Directs the work of student employees as assigned.
• Enters information to computerized databases.
• Prepares a variety of schedules and calendars.
• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of university policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Skill in the provision of customer services.
• Skill in oral and written communication.

SUPERVISORYCONTROLS

The supervisor assigns work in terms of generalinstructions. The supervisor spot-checks completed work for compliance withprocedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include department and university policies andprocedures. These guidelines are generally clear and specific, but may requiresome interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide secretarial support for assigned university operations.Success in this position contributes to the efficiency and effectiveness of those operations.

CONTACTS

Contacts are typically with co-workers, other college personnel, students, faculty, and members of the general public.
Contacts are typically to provide services, to give or exchange information, or to resolve problems.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy objects.
The work is typically performed in an office.

SUPERVISORY AND MANAGEMENTRESPONSIBILITY

Thisposition may have functional supervision over student workers as assigned.

MINIMUM QUALIFICATIONS

Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

• Annual salary $25,536.00 with excellent benefits, including generous leave time.
• Anticipated hire date: 11/9/2026
• Applications will be accepted until: 10/18/2026

NOTICE TO APPLICANTS

It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
Applicants must be currently authorized to work in the United States on a full-time basis.

Northeastern State University complies with all “applicable” federal and state laws regarding non-discrimination.