Administrative Operations & Payroll Support Specialist

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 25,000 - 30,000; Full time

Job summary

The University of Oklahoma in Norman, OK seeks an experienced administrative support specialist to assist a Department Head or Manager. Duties include filing, scheduling, budgeting assistance, and coordinating activities.

Responsibilities also cover invoice processing in Peoplesoft, P-card reconciliations, travel reimbursements, and organizing Endocrinology Grand Rounds, with strong Microsoft Office skills and attention to detail.

Qualifications

• High School Diploma or GED.
• 12 months office, clerical, or administrative experience.

Responsibilities

• Process and pay office and laboratory invoices using Peoplesoft.
• Enter and reconcile P-card transactions in Peoplesoft, documenting purchases.
• Submit invoice payments and P-card reconciliations for review and approval.
• Prepare and submit completed monthly reconciliations and documentation.
• Process faculty and fellow travel reimbursements and other expenses.
• Monitor funding for fellows and maintain funding-tracking spreadsheets.
• Provide administrative coordination for Endocrinology Grand Rounds.
• Schedule speakers, send Zoom invitations, and coordinate meetings.

Skills

Office procedures

Customer service

Communication

Attention to detail

Time management

Teamwork

Independent work

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

The University of Oklahoma in Norman, OK seeks an experienced administrative support specialist to assist a Department Head or Manager. Duties include filing, scheduling, budgeting assistance, and coordinating activities.

Responsibilities also cover invoice processing in Peoplesoft, P-card reconciliations, travel reimbursements, and organizing Endocrinology Grand Rounds, with strong Microsoft Office skills and attention to detail.