University Accounting Assistant - Hybrid, Onsite Training

Apolis; Los Angeles (CA); Hybride; USD 42 000 - 54 000; Plein temps

Résumé du poste

Apolis in Los Angeles is seeking a University Accounting Assistant to support the Senior Operations Manager with accounting and administrative duties for the Department of Animal Resources. The role involves processing transactions, reconciling invoices, and maintaining accurate records on-site during training and later transitioning to a hybrid schedule.

Responsibilities include handling billing, vendor statements, accounts payable/receivable, and supporting audits while ensuring timely and

Qualifications

• Knowledge of accounting principles, financial transactions, accounts payable and receivable, and accurate recordkeeping.
• Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
• Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
• Education: Associate’s degree, or a combination of education and experience equivalent to the minimum education requirement.

Responsabilités

• Assist with preparation, monitoring, and reconciliation of the department’s billing system for revenue from services to researchers.
• Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support, including document management and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned or requested.

Connaissances

Accounting principles

Invoice reconciliation

Recordkeeping

Data entry

Formation

Associate’s degree

Outils

Workday

Spreadsheet software

Description du poste

Apolis in Los Angeles is seeking a University Accounting Assistant to support the Senior Operations Manager with accounting and administrative duties for the Department of Animal Resources. The role involves processing transactions, reconciling invoices, and maintaining accurate records on-site during training and later transitioning to a hybrid schedule.

Responsibilities include handling billing, vendor statements, accounts payable/receivable, and supporting audits while ensuring timely and