Administrative Budget Assistant

Kelly; Los Angeles (CA); Hybrid; USD 31,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Telemedicine

Retirement plan

Holiday pay

Transit benefit

Paid sick leave

Job summary

Kelly is seeking an Administrative Budget Assistant in Los Angeles to support departmental financial and administrative operations for the Department of Animal Resources. This temporary role begins on-site during training and transitions to a hybrid schedule, with a pay rate of $27.70 per hour.

Responsibilities include processing financial transactions, reconciling invoices, and supporting accounts payable/receivable, while maintaining accurate records and assisting with audits and inquiries

Qualifications

• Knowledge of accounting principles, financial transactions, and recordkeeping.
• Experience reconciling invoices, processing payments, and resolving discrepancies.
• Experience using bookkeeping or accounting software, databases, and spreadsheets.
• Associate’s degree or equivalent experience.
• Strong attention to detail and organization.

Responsibilities

• Support preparation, monitoring, and reconciliation of the department’s billing system for services provided to researchers.
• Process purchase requisitions, invoices, credits, and other financial transactions using Workday and department systems.
• Reconcile vendor statements, investigate discrepancies, and prepare invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring transactions are processed accurately and on time.
• Maintain organized financial records and supporting documentation.
• Assist with audits and respond to internal and external questions about financial transactions.
• Provide administrative support, including document management and correspondence with researchers.
• Perform other related duties as assigned.

Skills

Accounting basics

Invoice reconciliation

Bookkeeping software

Attention to detail

Education

Associate's degree

Tools

Workday

Job description

Location: Los Angeles, CA
Department: Department of Animal Resources
Work arrangement: On-site during training, then hybrid.
Schedule: Monday–Friday, 7:30 a.m.–4:00 p.m., with a one-hour lunch
Pay: $27.70 per hour
Assignment: Temporary, anticipated to run through March 31, 2027
Candidates: Local candidates only

Position Summary

The Department of Animal Resources is seeking a dependable and detail-oriented Administrative Budget Assistant to support departmental financial and administrative operations. In this role, you’ll help process financial transactions, reconcile invoices and vendor statements, support accounts payable and receivable, and maintain accurate records. You’ll also assist with departmental billing and respond to financial inquiries from researchers and other university contacts.

Key Responsibilities

• Support preparation, monitoring, and reconciliation of the department’s billing system for services provided to researchers.
• Process purchase requisitions, invoices, credits, and other financial transactions using Workday and department systems.
• Reconcile vendor statements, investigate discrepancies, and prepare invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring transactions are processed accurately and on time.
• Maintain organized financial records and supporting documentation.
• Assist with audits and respond to internal and external questions about financial transactions.
• Provide administrative support, including document management and correspondence with researchers.
• Perform other related duties as assigned.

Required Qualifications

• Knowledge of accounting principles, financial transactions, accounts payable and receivable, and recordkeeping.
• Experience reconciling invoices or vendor statements, processing payments or credits, and resolving discrepancies.
• Experience using bookkeeping or accounting applications, databases, and spreadsheets.
• Associate’s degree, or an equivalent combination of education and experience.
• Strong attention to detail, organization, and follow-through.

Preferred Qualifications

• Experience with university financial systems, policies, or procedures, ideally in an academic or research setting.
• Experience using Workday or a comparable system to process purchase requisitions, invoices, credits, or other transactions.
• Ability to support research-related financial records and communicate effectively with a range of contacts.

Important Assignment Details

This temporary assignment includes a scheduled unpaid winter recess. The last workday before the recess is December 18, 2026, with an anticipated return on January 4, 2027. No pay will be provided during this period. The hybrid schedule begins after on-site training and may change based on departmental needs. A work laptop will be provided.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources.

Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

• Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
• As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.
• In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

About Kelly

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.