Accounting Assistant

SPECTRAFORCE; Los Angeles (CA); Hybrid; USD 33,000 - 37,000; Part time

Benefits offered by this job

Laptop provided

Job summary

Department of Animal Resources is seeking an Administrative Budget Assistant to support the Senior Operations Manager with accounting and administrative duties, including processing financial transactions and maintaining accurate financial records.

The role is a temporary assignment with an upcoming unpaid winter recess, onsite during initial training and transitioning to hybrid after training. Hours: 37.5 weekly, Mon-Fri 7:30am–4:00pm PT; laptop provided.

Qualifications

• Knowledge of accounting principles and financial transactions.
• Experience reconciling vendor statements and processing payments.
• Proficient with bookkeeping applications and spreadsheets.
• Associate’s degree or equivalent experience.

Responsibilities

• Assist with the preparation, monitoring, and reconciliation of the billing system.
• Process financial transactions in Workday and other software.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities.
• Monitor billing and resolve financial discrepancies.
• Maintain accurate financial records and documentation.
• Provide administrative support and correspondence with researchers.
• Assist with audits and respond to financial inquiries.
• Perform other related duties as assigned.

Skills

Accounting principles

Invoice reconciliation

Accounts payable

Accounts receivable

Recordkeeping

Financial software

Education

Associate's degree or equivalent

Tools

Workday

Job description

Pay Rate: $24-$27/hr on w2

• This is a temporary assignment with a scheduled unpaid winter recess.
• The last working day before the recess is December 18, 2026.
• The anticipated return date is January 4th, 2027.
• Candidates must understand that they will not be paid during this holiday and recess period, which may cause financial hardship.
• Start Date: Dec 2, 2026 — associated leave-of-absence date
• Duration End Date: March 31, 2027.
• Chance to Extend: Department will assess as we near closer to the return date of the LOA

Work Schedule

• Hours: 37.5 hours per week
• Schedule: Monday through Friday, 7:30 a.m.–4:00 p.m. Pacific Time
• Lunch: 12:00–1:00 p.m.
• Work arrangement: Onsite during initial training, transitioning to hybrid after training is completed
• Regular onsite days after training: Tuesdays and Thursdays
• The hybrid schedule is flexible and subject to change.
• A client laptop will be provided.

Parking

• Metered parking: Approximately $96.00 for two onsite days
• Permit parking: Approximately $130.00 per month

Position Summary

The client Department of Animal Resources is seeking a reliable, dependable, self-motivated, and responsible Administrative Budget Assistant.

The Administrative Budget Assistant will support the Senior Operations Manager by performing a variety of accounting and administrative duties, including processing financial transactions, reconciling invoices and vendor statements, supporting accounts payable and accounts receivable activities, and maintaining accurate financial records.

The Department of Animal Resources takes pride in providing optimal care for animals housed at client for biomedical research and teaching purposes.

Required Qualifications

• Knowledge of accounting principles, financial transactions, accounts payable and accounts receivable, and accurate recordkeeping.
• Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
• Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
• Education: Associate’s degree, or a combination of education and experience equivalent to the minimum education requirement.

Preferred Qualifications

• Experience working with university accounting systems or financial processes, policies, and controls in a university or academic research environment.
• Experience processing purchase requisitions, invoices, credits, and other financial transactions in Workday or a comparable system.
• Ability to assist with research-related financial records and respond effectively to internal and external financial questions.

Key Responsibilities

• Assist with the preparation, monitoring, and reconciliation of the department’s billing system for collecting revenue from services provided to researchers.
• Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and other billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support, including document management and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned or requested.