Accounting Assistant

Apolis; Los Angeles (CA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Apolis in Los Angeles is seeking a University Accounting Assistant to support the Senior Operations Manager with accounting and administrative duties for the Department of Animal Resources. The role involves processing transactions, reconciling invoices, and maintaining accurate records on-site during training and later transitioning to a hybrid schedule.

Responsibilities include handling billing, vendor statements, accounts payable/receivable, and supporting audits while ensuring timely and

Qualifications

• Knowledge of accounting principles, financial transactions, accounts payable and receivable, and accurate recordkeeping.
• Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
• Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
• Education: Associate’s degree, or a combination of education and experience equivalent to the minimum education requirement.

Responsibilities

• Assist with preparation, monitoring, and reconciliation of the department’s billing system for revenue from services to researchers.
• Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support, including document management and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned or requested.

Skills

Accounting principles

Invoice reconciliation

Recordkeeping

Data entry

Education

Associate’s degree

Tools

Workday

Spreadsheet software

Job description

Job title: University Accounting Assistant

Job Location: Los Angeles, CA 90033

Job Duration: 4 months – possible extension

Monday through Friday, 7:30 a.m.–4:00 p.m. Pacific Time

Work arrangement: Onsite during initial training, transitioning to hybrid after training is completed

Regular onsite days after training: Tuesdays and Thursdays

Job Description

• The Assistant will support the Senior Operations Manager by performing a variety of accounting and administrative duties, including processing financial transactions, reconciling invoices and vendor statements, supporting accounts payable and accounts receivable activities, and maintaining accurate financial records. The Department of Animal Resources takes pride in providing optimal care for animals housed at for biomedical research and teaching purposes.

Required Qualifications

1. Knowledge of accounting principles, financial transactions, accounts payable and accounts receivable, and accurate recordkeeping.
2. Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
3. Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
4. Education: Associate’s degree, or a combination of education and experience equivalent to the minimum education requirement.

Preferred Qualifications

1. Experience working with university accounting systems or financial processes, policies, and controls in a university or academic research environment.
2. Experience processing purchase requisitions, invoices, credits, and other financial transactions in Workday or a comparable system.
3. Ability to assist with research-related financial records and respond effectively to internal and external financial questions.

Key Responsibilities

• Assist with the preparation, monitoring, and reconciliation of the department’s billing system for collecting revenue from services provided to researchers.
• Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and other billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support, including document management and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned or requested.

#Apolis2027