Financial Admin Assistant — Budget & Invoicing (Hybrid)

Kelly; Los Angeles (CA); Hybrid; USD 31,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Telemedicine

Retirement plan

Holiday pay

Transit benefit

Paid sick leave

Job summary

Kelly is seeking an Administrative Budget Assistant in Los Angeles to support departmental financial and administrative operations for the Department of Animal Resources. This temporary role begins on-site during training and transitions to a hybrid schedule, with a pay rate of $27.70 per hour.

Responsibilities include processing financial transactions, reconciling invoices, and supporting accounts payable/receivable, while maintaining accurate records and assisting with audits and inquiries

Qualifications

• Knowledge of accounting principles, financial transactions, and recordkeeping.
• Experience reconciling invoices, processing payments, and resolving discrepancies.
• Experience using bookkeeping or accounting software, databases, and spreadsheets.
• Associate’s degree or equivalent experience.
• Strong attention to detail and organization.

Responsibilities

• Support preparation, monitoring, and reconciliation of the department’s billing system for services provided to researchers.
• Process purchase requisitions, invoices, credits, and other financial transactions using Workday and department systems.
• Reconcile vendor statements, investigate discrepancies, and prepare invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring transactions are processed accurately and on time.
• Maintain organized financial records and supporting documentation.
• Assist with audits and respond to internal and external questions about financial transactions.
• Provide administrative support, including document management and correspondence with researchers.
• Perform other related duties as assigned.

Skills

Accounting basics

Invoice reconciliation

Bookkeeping software

Attention to detail

Education

Associate's degree

Tools

Workday

Job description

Kelly is seeking an Administrative Budget Assistant in Los Angeles to support departmental financial and administrative operations for the Department of Animal Resources. This temporary role begins on-site during training and transitions to a hybrid schedule, with a pay rate of $27.70 per hour.

Responsibilities include processing financial transactions, reconciling invoices, and supporting accounts payable/receivable, while maintaining accurate records and assisting with audits and inquiries