Undergraduate Programs Operations Lead

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance and retirement plans

Tuition assistance

Job summary

Harvard University’s Faculty of Arts and Sciences is seeking an Administrative Coordinator to manage logistics for an academic program within an Administrative Grouping. You will coordinate courses, maintain the catalogue, and support teaching operations across campus with a focus on accuracy and efficiency.

The role requires five years of administrative experience, strong organizational and communication skills, and the ability to handle confidential information.

Qualifications

• Minimum five years of administrative or office experience.
• Excellent organizational skills with the ability to prioritize in a multi-interest environment.
• Proven project and/or program management skills.
• Excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision.
• Ability to handle complex and confidential information with discretion.
• Competency using a variety of computer software.

Responsibilities

• Coordinate and manage an academic program within an Administrative Grouping, under the Chair DUS and ADUS.
• Serve as the cluster’s Catalogue Coordinator, entering and scheduling courses every semester and updating the catalogue.
• Organizes and implements administrative systems and procedures and performs support duties.
• Liaise with departmental/program constituents and external partners; advise on policies and regulations.
• Prepare, maintain, and submit program academic records (course, student, degree records).
• Maintain awareness of regulations and guidelines and advise community accordingly.
• Support Undergraduate events: negotiate with hotels/caterers, manage budgets, arrange facilities and AV.
• Collect and prepare data for reports, statistics, and evaluations.

Skills

Administrative experience

Organizational skills

Project management

Communication skills

Independent work

Discretion with information

Computer skills

Education

College degree

Tools

Microsoft Office

Job description

Harvard University’s Faculty of Arts and Sciences is seeking an Administrative Coordinator to manage logistics for an academic program within an Administrative Grouping. You will coordinate courses, maintain the catalogue, and support teaching operations across campus with a focus on accuracy and efficiency.

The role requires five years of administrative experience, strong organizational and communication skills, and the ability to handle confidential information.