Administrative Coordinator, Academic Operations (Hybrid)

Harvard University; Massachusetts; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Harvard University seeks an Administrative Coordinator to provide general administrative and operational support to a department within the Faculty of Arts and Sciences. The role supports the Chair and director, handling records, scheduling, and communications.

You will coordinate leave, assist in onboarding, manage events, and help with budgets and compliance training. The position offers a 35-hour work week, hybrid campus work, and opportunities to contribute to a high-impact academic

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and accelerate issues appropriately.
• Stakeholder coordination.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.
• Certificates: completion of internal financial, procurement, or research compliance training.

Responsibilities

• Provide general administrative support to the grouping and faculty in the grouping.
• Track and maintain departmental records.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and onboarding; may train staff, students, LHTs, and temps.
• May provide day-to-day support for departmental activities, such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to central services.
• Sort mail and process expenses; order supplies as needed.
• Coordinate unit content for central communications and calendars.
• May serve as a departmental liaison to the centralized communications team.
• May perform other related duties including space management and room scheduling.

Skills

Organizational skills

Multitasking

Communication skills

Discretion

Independent work

Stakeholder coordination

Higher education familiarity

Event coordination

Job description

Harvard University seeks an Administrative Coordinator to provide general administrative and operational support to a department within the Faculty of Arts and Sciences. The role supports the Chair and director, handling records, scheduling, and communications.

You will coordinate leave, assist in onboarding, manage events, and help with budgets and compliance training. The position offers a 35-hour work week, hybrid campus work, and opportunities to contribute to a high-impact academic