Senior Administrative Coordinator, Academic Programs

Harvard University; Massachusetts; Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Commuter benefits

Job summary

Harvard University is seeking an Administrative Coordinator to support the Faculty of Arts and Sciences. The role focuses on general administrative duties, office management, and project support under the Chair and DA/ED guidance.

The AC will lead department-wide initiatives, assist with events, and coordinate various administrative tasks while maintaining confidentiality and strong stakeholder collaboration. A hybrid on-site/work arrangement is expected.

Qualifications

• Five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination is essential.
• Experience in higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty.
• Track and maintain departmental records.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and on-boarding; may train and direct work for staff, students, and temps.
• Provide day-to-day support for departmental activities, like coordinating research appointments and managing course catalog.
• Handle ordering of supplies and expenses, and mail sorting.
• Liaise with central communications team for unit content and updates.
• Support space management and room scheduling when applicable.

Skills

Administrative experience

Customer support

Organizational skills

Time management

Communication skills

Discretion and judgment

Stakeholder coordination

Event coordination

Tools

Office software

Job description

Harvard University is seeking an Administrative Coordinator to support the Faculty of Arts and Sciences. The role focuses on general administrative duties, office management, and project support under the Chair and DA/ED guidance.

The AC will lead department-wide initiatives, assist with events, and coordinate various administrative tasks while maintaining confidentiality and strong stakeholder collaboration. A hybrid on-site/work arrangement is expected.