Undergraduate Programs Operations Specialist

Harvard University; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off including paren

Medical, dental, and vision health ins

Retirement plans with university contr

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities

Commuter benefits, discounts and perks

Job summary

Harvard University’s Faculty of Arts and Sciences is seeking an experienced administrative professional to manage logistics for an academic program within an Administrative Grouping. Under supervision, you will coordinate tasks to support teaching and operations.

Responsibilities include catalog maintenance, data preparation, budget support for events, liaison with faculty, staff and external partners, and ensuring compliance with policies.

Qualifications

• Minimum five years of administrative or office experience.
• College degree strongly preferred.
• Excellent organizational skills with ability to prioritize amid conflicting interests.
• Proven project and/or program management skills.
• Excellent interpersonal and communication skills.
• Ability to handle complex and confidential information with discretion.
• Competency using a variety of computer software.

Responsibilities

• Coordinate and manage an academic program within an Administrative Grouping.
• Serve as the catalogue coordinator, entering and scheduling courses each semester.
• Organize administrative systems and provide necessary support duties.
• Act as liaison with departments, other universities, and government agencies; advise on policies.
• Prepare and submit program records and maintain data.
• Gathers data for reports and assists in budget and evaluations.
• Oversee staff and student workers; train and schedule.
• Assist with policy development and implementation planning.
• Provide IT liaison and content coordination for the department website.

Skills

Administrative experience

Organization

Communication

Independent work

Data handling

Education

College degree

Tools

Microsoft Office

Microsoft Excel

Database systems

Job description

Harvard University’s Faculty of Arts and Sciences is seeking an experienced administrative professional to manage logistics for an academic program within an Administrative Grouping. Under supervision, you will coordinate tasks to support teaching and operations.

Responsibilities include catalog maintenance, data preparation, budget support for events, liaison with faculty, staff and external partners, and ensuring compliance with policies.