Undergraduate Programs Operations Coordinator

Harvard Faculty of Arts and Sciences; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance and reimbursement

Retirement plans with university-conr

Job summary

Harvard Faculty of Arts and Sciences in Cambridge, MA seeks an Administrative Program Coordinator to oversee logistics for an academic program within an Administrative Grouping. You will ensure teaching support and coordinate tasks for seamless program operations.

Responsibilities include catalog coordination, budget-conscious event planning, and preparing academic records. Strong organizational, communication, and independent-work skills are essential for success in this role.

Qualifications

• Minimum five years of administrative or office experience.
• College degree strongly preferred.
• Excellent organizational skills with the ability to prioritize in a multi-stakeholder environment.
• Proven project and/or program management skills.
• Excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision.
• Ability to handle complex and confidential information with discretion.
• Competency using a variety of computer software.

Responsibilities

• Coordinate an academic program within an Administrative Grouping under the Chair DUS and ADUS as appropriate.
• Serve as the Catalogue Coordinator, entering and scheduling new courses each semester and updating the catalogue.
• Organize and implement administrative systems and procedures to support operations.
• Act as primary contact and liaison with department constituents, other universities, and government agencies; advise on policies and regulations.
• Prepare and maintain program academic records (course, student, degree records).
• Stay current on trends, regulations, and guidelines and advise accordingly.
• Coordinate Undergraduate events: negotiate with hotels, caterers, and vendors within budget.
• Gather data for reports; prepare statistics and evaluations on participation, marketing, budget.
• Oversee work of staff and students; train and assign tasks.
• May research policy issues and suggest implementation plans.
• May serve as IT point person for department and coordinate content for website.
• Other duties including managing office supplies.

Skills

Organizational skills

Project management

Communication skills

Independent work

Discretion

Computer software proficiency

Education

Bachelor's degree

Job description

Harvard Faculty of Arts and Sciences in Cambridge, MA seeks an Administrative Program Coordinator to oversee logistics for an academic program within an Administrative Grouping. You will ensure teaching support and coordinate tasks for seamless program operations.

Responsibilities include catalog coordination, budget-conscious event planning, and preparing academic records. Strong organizational, communication, and independent-work skills are essential for success in this role.