Academic Programs Administrative Coordinator

Harvard University; Massachusetts; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, vision insurance

Retirement plans

Tuition assistance and reimbursement

Job summary

Harvard University’s Faculty of Arts and Sciences seeks an Administrative Coordinator to support Chairs, the Manager of Administration, and unit activities. The role emphasizes on-site presence, office management, and project coordination for department-wide initiatives.

Responsibilities include managing records, faculty leave processes, onboarding, and collaboration with central services. The position requires strong organization, communication, and discretion in a dynamic academic environment.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination experience.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty.
• Track and maintain departmental records within the administrative grouping.
• Coordinate faculty leave request process annually.
• Support departmental committees and onboarding of personnel.
• May train and direct work for staff, students, and temps; back-up time approver.
• Assist with office operations like ordering supplies and handling expenses.
• Serve as liaison to centralized communications for unit content and calendars.
• May support department activities like seminars, course catalog, and visitor hosting.

Skills

Organizational skills

Time management

Prioritization

Communication skills

Discretion and judgement

Independent work

Stakeholder coordination

Event coordination

Job description

Harvard University’s Faculty of Arts and Sciences seeks an Administrative Coordinator to support Chairs, the Manager of Administration, and unit activities. The role emphasizes on-site presence, office management, and project coordination for department-wide initiatives.

Responsibilities include managing records, faculty leave processes, onboarding, and collaboration with central services. The position requires strong organization, communication, and discretion in a dynamic academic environment.