Senior Program Manager, Academic Events & Operations

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 75,000 - 105,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement plans

Paid parental leave

Job summary

Harvard University’s Faculty of Arts and Sciences is seeking a Program Manager for Faculty Support Services to oversee two Program Coordinators and provide centralized events support and financial administration across the division.

In this hybrid role, you will coordinate planning, budgeting, vendor management, and on-site execution, while ensuring policy compliance and timely reporting. A Bachelor’s degree and 5+ years of academic admin experience are required.

Qualifications

• Bachelor’s degree or equivalent experience; 5+ years of admin management in academia.
• Experience supervising staff and managing budgets/finances.”

Responsibilities

• Plan, define events scope, themes, timelines, and run-of-shows.
• Budget management: create budgets, process invoices, manage expenses.
• Vendor & venue sourcing: research, book venues, coordinate caterers, AV techs.
• Logistics & marketing: handle registrations, permits, travel, signage, campaigns.
• On-site execution: oversee setup, run live operations, manage guest flow and speakers.
• Post-event review: evaluate success metrics, gather feedback, reconcile final bills.

Skills

Organization

Communication & Negotiation

Problem-Solving

Technical Proficiency

Education

Bachelor’s degree or equivalent experience

Tools

Cvent

Spreadsheets

Job description

Harvard University’s Faculty of Arts and Sciences is seeking a Program Manager for Faculty Support Services to oversee two Program Coordinators and provide centralized events support and financial administration across the division.

In this hybrid role, you will coordinate planning, budgeting, vendor management, and on-site execution, while ensuring policy compliance and timely reporting. A Bachelor’s degree and 5+ years of academic admin experience are required.