Office Administrator (Full Time Onsite: Maple Grove, MN)

Beacon Hill Staffing Group, LLC; Maple Grove (MN); On-site; USD 36,000 - 39,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Office Administrator in Maple Grove, MN. This full-time, 100% onsite role serves as the welcoming face of the office, managing the front desk, coordinating meetings, and supporting multiple departments with scheduling, onboarding, and documentation.

The ideal candidate brings 2+ years in office administration, strong MS Office skills, and exceptional customer service and organizational abilities to thrive in a fast-paced environment.

Qualifications

• High School Diploma or equivalent.
• 2+ years of experience in office administration, reception, executive support, customer service, or related administrative role.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional customer service skills with ability to manage multiple priorities.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Serve as the primary point of contact for visitors, customers, vendors, candidates, and employees, delivering a welcoming experience.
• Manage front desk operations including check-in, calls, mail, and courier coordination.
• Maintain a clean, organized, and stocked office including supplies and common areas.
• Coordinate conference room setup, catering, technology needs, and meeting logistics.
• Provide administrative support across departments including scheduling interviews and onboarding activities.

Skills

Customer service

Organizational skills

Communication skills

Interpersonal skills

Adaptability

Multitasking

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Office Administrator

Location: Maple Grove, MN

Schedule: Full-Time | 100% Onsite

Compensation: $26-$28 per hour, depending on experience

About the Opportunity

Beacon Hill's client is seeking a professional, organized, and customer-focused Office Administrator to serve as the face of the organization and create a welcoming experience for employees, customers, vendors, candidates, and visitors. This individual will play a key role in maintaining a polished and efficient office environment while providing administrative support across multiple departments. This is an excellent opportunity for someone who enjoys variety in their day, thrives in a fast-paced setting, and takes pride in delivering exceptional customer service while keeping operations running smoothly.

Key Responsibilities

• Serve as the primary point of contact for visitors, customers, vendors, candidates, and employees, delivering professional and welcoming experience for everyone entering the office.
• Manage front desk operations, including visitor check-in procedures, host communications, incoming calls, mail services, package distribution, and courier coordination.
• Maintain a clean, organized, and fully stocked workplace by overseeing office supplies, kitchens, break rooms, meeting spaces, coffee stations, and common areas.
• Coordinate conference room setup, catering, refreshments, technology needs, and food orders for meetings, employee events, and team gatherings.
• Partners with external vendors and service providers to support building maintenance, cleaning services, office equipment repairs, wellness programs, and workplace amenities.
• Provide administrative support across multiple departments, including scheduling interviews, assisting with onboarding activities, preparing business documents, maintaining records, performing data entry, and supporting recruiting logistics.
• Arrange travel accommodations, itineraries, expense reporting, and meeting logistics while assisting with presentations, reports, and other business materials.
• Prepare workstations, equipment, badges, and onboarding materials for new hires while maintaining inventories of employee supplies, branded merchandise, recognition items, and welcome kits.
• Support employee engagement initiatives, company events, and culture-building activities throughout the organization.
• Monitor inventory levels, proactively replenish office and employee supplies, maintain positive vendor relationships, and provide backup administrative support during peak business periods or employee absences.

Qualifications Required

• High School Diploma or equivalent.
• 2+ years of experience in office administration, reception, executive support, customer service, or a related administrative role.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Exceptional customer service skills with the ability to manage multiple priorities simultaneously.
• Strong organizational, communication, and interpersonal skills.
• Ability to thrive in a fast-paced environment and adapt to changing priorities.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)